Student Activities Committee Minutes

September 28, 2004

 

Present: Nancy Simons (Faculty Member), Brent Carter (Faculty member, Chair), Tom Morley (Faculty Member), Danielle McDonald (Student Affairs representative, Secretary), Jude Leblanc (Faculty Member), Collin Potts (Faculty Member), Antonette Geddis (MOVE), Marc Manning (IFC), Laura Rich (STAC), Michael Kelly (Order of the Arrow), Mark Weng (AbiS), Jacob Tompkins (Order of the Arrow), Jud Partin (SEASS), Daphne Phillips (Triathlon Club), Wuwei Liang (Badminton Club), Hunter Oates (SGA)

Absent: Three student members – not yet appointed

 

I. Approval of Minutes

 

A. Approval of the Email vote for Brent Carter as Chair for 2004-2005

Unanimously approved

 

Brent appointed Danielle McDonald as Secretary for 2004-2005

 

B. Approval of the minutes from April 28, 2004

 

Tom moved and Jude seconded the motion to approve the minutes

 

Unanimously approved

 

C. Approval of the 2003-2004 Annual Report

Nancy moved and Tom seconded the motion to approve the minutes

 

Unanimously approved

 

II. Old Business

 

A. Charter Applications

 

Society of Earth and Atmospheric Sciences Students (SEASS)

Discussion: Article IV – Section IV D. – clarify that the VP takes place in the interim until next regularly scheduled election. Add President can call a special election to replace other vacancies.

Article VII. Section 1 – Robert’s Rules were added

 

Jude moved and Tom seconded the motion to approve the charter of SEASS

Unanimously approved

 

Association of Bioinformatics (ABiS)

Discussion: Article IV Section IV D. add “President can call special elections to replace open positions in accordance with regular election procedures”

 

Tom moved and Jude seconded the motion to approve the charter of AbiS

Unanimously approved

 

Triathlon Club

Discussion: Article III. Section 4 – changed to read “Dues will be voted on at the beginning of each semester, not to be less than the minimum amount required by SGA”

Article IV Section 1 – removed “the meetings will be held in the Student Center”

Article V Section 10 – removed for redundancy

Article IX Section 3 – changed notification to 2 weeks

 

Jude moved and Tom seconded the motion to approve the charter of Triathlon Club

Unanimously approved

 

Badminton Club

Discussion: Article IV Section III 1. Organization representative changed elections to Fall semester.

Article VI changed to “Dues will be voted on at the beginning of the semester with the minimum amount to be no less than required by SGA”

Tom moved and Nancy seconded the motion to approve the charter of the Badminton Club

Unanimously approved

 

III. New Business

 

A. Charters for considerations

Mobilizing Opportunities for Volunteer Experiences (MOVE)

Discussion: Added Article to clarify voting: Committee Chairs are voting members, Committee members vote with in committees, Exec Committee vote on executive elections and MOVE business

Organization representative added Secretary position

 

Jude moved and Nancy seconded the motion to approve the charter of MOVE

Unanimously approved

 

Order of Arrow

Nancy moved and Jude seconded the motion to approve the charter of Order of Arrow

Unanimously approved

 

STAC Society

Discussion: Article IV Section III D. Clarified that officers will take office at the last meeting of spring semester

 

Nancy moved and Jude seconded the motion to approve the charter of the STAC Society

Unanimously approved

 

B. Constitution and Bylaw Revisions

Undergraduate Student Government Bylaws (03U154)

-Changed name of Government and External Affairs to Student Lobbying Board

Undergraduate Student Government Bylaws (03U061)

-Creates a class caucus system

Undergraduate Student Government Bylaws (03U087)

-Reallocation of Representatives

 

Tom moved and Nancy seconded the motion to approve the Bylaw revisions

Unanimously approved

 

IFC Bylaw and Constitution Amendments

Added Recruitment and Programming Vice Presidents and their duties

Created Greek Excellence and Public Relations committees

Clarification of duties

 

Discussion: Typos and consistency issues throughout

 

Tom moved and Nancy seconded the motion to approve the revisions

Unanimously approved