Statutes Committee Meeting Minutes

January 16, 2001

Members Present: Rich Combes, Sandra Corse, Chris Nelson, Marc Smith, and Marilyn Williamson

Absent: John Adams

  1. Marc Smith was elected by unanimous voice vote to serve as the Chair of the Statutes committee for the current academic year.
  2. The remainder of the meeting dealt with the consideration of a number of requests by the Executive Board, Ed Thomas - the Secretary of the Faculty, the Provost, and by the ad-hoc "Committee on Election Procedures," hereafter referred to as CEP, formed by the EB. These requests are enumerated as follows:

(a) Request: EB (dated Aug. 31, 2000) Remove Statute 2.4.6.1.(a)(4) which deals with wage scales and other working considerations for non-professional employees of GT.

Discussion: The committee agreed that this was not an appropriate responsibility for the Faculty Benefits Committee.

Result: The request was approved unanimously.

Remove Statute 2.4.6.1.(a)(4) The Committee shall make an annual review of and furnish recommendations to the Administrator in charge of personnel concerning the general policy of the Institute with regard to wage scales, working conditions, and other matters of a similar nature pertaining to non-professional employees.

(b) Request: Ed Thomas (dated Aug. 31, 2000) Revise Bylaw 2.8.1.7.(a)(6) dealing with the procedure for replacing a member of a standing committee who resigns their position. Ed suggested that the EB designate a replacement until the next general election and then have an election of someone for a new three-year term.

Discussion: The committee did not like the idea of abandoning the three-year staggered terms that all elected bodies and committees have.

Result: The pertinent sentence in the Bylaws was changed and approved by the committee through an email vote as follows:

Bylaw 2.8.1.7.(a)(6) If a member of a Standing Committee resigns, takes a leave of absence, or undergoes a change of assignment so that he/she no longer qualifies as a member of the unit he/she was elected to represent, the Executive Board shall designate the first runner-up from the most recent election for that position to serve the remainder of the unexpired term. If the first runner-up is unable or unwilling to serve, the position goes to the second runner-up, etc. If the entire slate of nominees for that position is unable or unwilling to serve, the Executive Board shall appoint an appropriate replacement to serve the remainder of the unexpired term upon recommendation of the Executive Board's most recent Nominating Committee.

(c) Request: Ed Thomas (dated Aug. 31, 2000) Write a similar rule dealing with the procedure for replacing a member of the Executive Board who resigns their position. Ed suggested that the rule written to cover this situation should be identical to the one used for a member of a Standing Committee who resigns.

Discussion: Since the election of an EB member is by a much smaller group, i.e., currently serving members of the GFA, the committee disagreed with Ed's suggestion.

Result: The committee approved a new Bylaw and a renumbering of existing Bylaws through an email vote as follows:

The two parts of Bylaw 2.8.1.5. The Executive Board were put in a ordered list and the new Bylaw is:

2.8.1.5.(c) If a member of the Board resigns, takes a leave of absence, or undergoes a change of assignment so that he/she no longer qualifies as a member of the unit he/she was elected to represent, the Secretary of the Faculty shall supervise the election of a new member of the Board from among the representatives of the General Faculty Assembly of the affected unit to serve the remainder of the unexpired term. After this election, the Secretary shall inform the unit of the newly elected Board member to elect a new representative to the General Faculty Assembly to serve the remainder of the unexpired term of the new Board member.

(d) Question: Provost (date unknown) Is a person designated as a "Temporary" or a "Visiting" faculty a member of the General Faculty and, if appropriate, the Academic Faculty?

Discussion: Although Statute 2.4.1.1(a)(1) could be construed to give such individuals General Faculty status, there is no such statute that would give such individuals Academic Faculty status. The committee was in unanimous support of Ed Thomas' current practice of not considering such individuals to have General Faculty status.

Result: The committee unanimously approved the new statute written by Ed Thomas as follows:

Statute 2.4.1.1.(a)(4) Personnel with the designation of "Temporary" or "Visiting" are not to be members of the Corps of Instruction.

(e) Request: CEP (dated Aug. 3, 1999) Make it clear that a person elected to the EB vacates their position on the GFA (and possibly the AS) as a representative of their unit.

Discussion and Result: The committee unanimously agreed with the CEP and approved their suggested Statute (with a slight rewording) as follows:

2.4.5.1.(b)(4) On election to the Executive Board, faculty vacate their membership on the General Faculty Assembly, and if applicable, on the Academic Senate, as an elected representative of their unit.

Remove the words "except that this restriction may not remove members of the Executive Board from the Academic Senate" from the end of Statute 2.4.4.3.(b).

(f) Request: CEP (dated Aug. 3, 1999) Remove the Vice-Provost from membership on the Executive Board.

Discussion: This statute would limit the non-academic members of the EB to eight or one less than the academic members from the three Colleges.

Result: The committee unanimously agreed with the CEP and approved their revision of Statute 2.4.5.1.(a) as follows:

2.4.5.1.(a) The representatives of the Administration shall be the President and the Provost.

(g) Request: CEP (dated Aug. 3, 1999) In Colleges with Departments of Instruction define a sub-unit consisting of all faculty who are not members of a Department of Instruction. This sub-unit will function the same as a Department of Instruction for election purposes.

Discussion: This statute would allow such sub-units to elect an appropriate number of its members to the GFA (and possibly to the AS) and those members in turn will be eligible to run for election to the Executive Board as a representative of their College.

Result: The committee unanimously agreed with the CEP and approved their revisions of the statutes (with one exception) as follows:

Renumber Statute 2.4.2.3.(c)(3) to 2.4.2.3.(c)(4).

Add Statute 2.4.2.3.(c)(3) In colleges with Departments of Instruction, there will also be an administrative sub-unit composed of the Office of the Dean, Centers reporting to the Dean, and any other unit of the College that is not a Department of Instruction.

Alter Statute 2.4.2.3.(a) as follows: The elected representatives shall be distributed among the Departments of Instruction, the administrative sub-units of Colleges with Departments of Instruction, the Colleges without such departments, the Laboratories and a unit of Administration and Services of the Georgia Tech Research Institute, and a composite unit of Services and Central Administration in the ratio of one representative for each twenty members of the General Faculty (rounded).

(h) Request: CEP (dated Aug. 3, 1999) Divide the Services and Central Administration unit into separate constituencies for election purposes.

Discussion: This suggestion would divide the S&CA unit into sub-units that would require constant supervision by the EB and changes to the Bylaws. It was felt that the proposed solution to the problem of unequal representation in the S&CA unit would be too unwieldy and cumbersome.

Result: This recommendation was tabled for further discussion and action by the Statutes Committee.

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Respectfully submitted,

Marc K. Smith

Assoc. Prof. And Chair of the Statutes Committee