Statutes Committee

Minutes

November 12, 2001

 

 

Members present:Chris Nelson, Rich Combes, Ann Salter, and Sandra Corse.

 

 

1.The committee discussed proposed changes in the description of the Undergraduate Curriculum Committee (2.8.1.7. (j) (1).These proposed changes arise from a request to the Executive Board by Joseph Hughes, Chair of the UCC.The changes include adding the Dean of Students to the UCC as a non-voting member, and clarifying the enrollment formula which determines representation from each College on the UCC.The Statutes Committee considered several proposed changes in the wording to accommodate these requests; the discussion was continued after the meeting by email.The final wording agreed upon to be presented to the Executive Board at its November 27 meeting is as follows (changes from previous wording noted in boldface):

 

2.8.1.7.(j)(1) The Administration shall be represented by the Administrator in charge of academic affairs, the Dean of Students (without the right to vote) and the Registrar who shall be the Secretary. The Academic Faculty shall be represented by members elected from the Corps of Instruction who are not Administrators. Each College shall have a representation based on student credit hours added to a representation based on the number of majors; the two representations shall be calculated as follows. The number of undergraduate student credit hours produced in that College during the preceding academic year divided by 50,000 and rounded up, provided that each college has at least one representative. The number of undergraduate majors registered in that College in the Fall term of the present Academic Year divided by 1500 and rounded up, provided each College has at least one representative.These Faculty representatives shall be elected by the Academic Faculty. Changes in College representation shall be made when the criterion for such changes has been met for two successive years, except that any individual elected shall have a full term of office regardless of such changes in representation. The Students shall be represented by one member with at least junior standing elected by the Student Council. The Chair shall be elected annually by the Committee from among the elected Academic Faculty Members.

 

2.In addition, the committee considered a request to alter the charge to the Undergraduate Curriculum Committee (Statutes) for review of all academic programs to a 6-year cycle.The committee agreed upon the following wording (changes indicated in boldface):

 

2.4.6.2.(a)(6) Upon adoption of these Statutes and thereafter at intervals not exceeding six years, the Committee shall make a thorough study of quality and appropriateness of the undergraduate program in each Academic unit. At the same interval the Committee shall also study the division of curricula into Departments of Instruction and Centers, and the allocation of Departments of Instruction to Colleges. The Committee shall report its findings to the Academic Faculty with appropriate recommendations.

 

3.The committee also agreed to change the wording of the parallel descriptions of the Graduate Committee in order to make the formulas roughly parallel and to add the stipulation that a review of all academic programs be conducted every six years.The wording agreed upon as follows includes the request by the Chair of the Graduate Committee that the make-up of this committee not be changed from its current status.After discussion in the meeting and by email, the Statutes Committee agreed upon the following changes to be presented to the Executive Board on November 27 (changes indicated in boldface):

 

 

2.8.1.7.(k)(1). The Administration shall be represented by the Administrator in charge of graduate studies and by the Registrar who shall be secretary. The Academic Faculty shall be represented by members elected from the Corps of Instruction who are not Administrators. Each College shall have a number of representatives determined as the number of graduate student majors registered in that College in the Fall of the present Academic Year divided by 250 and rounded up, providing each College has at least one representative. These Faculty representatives shall be elected by the Academic Faculty. Changes in College representation shall be made when the criterion for such changes has been met for two successive years, except that any individual elected shall have a full term of office regardless of such changes in representation. The Students shall be represented by one graduate student elected by the Graduate Student Senate. The Chair shall be elected annually by the Committee from among the elected Academic Faculty Members.

 

4.The charge to the Graduate Curriculum Committee for review of all academic programs was changed to a 6-year cycle and rewritten to be parallel to that for theUCC:

 

2.4.6.2.(b)(8) Upon adoption of these Statutes and thereafter at intervals not exceeding six years, the Committee shall make a thorough study of quality and appropriateness of the graduate program in each Academic unit. At the same interval the Committee shall also study the division of curricula into Departments of Instruction and Centers, and the allocation of Departments of Instruction to Colleges. The Committee shall report its findings to the Academic Faculty with appropriate recommendations.

 

(Previous wording:The Committee shall continually review new methods, aids, and techniques of instruction.When significant changes are considered possible, the Committee shall make recommendations to the Academic Faculty or to the appropriate Department of Instruction.).

 

5.The Statutes Committee agreed to study the Statutes and Bylaws as they are included in the comprehensive Faculty Handbook being prepared by Tabitha Barnette in the Provostís office in order to revise the Statutes and Bylaws for consistency and to eliminate duplication.Committee members agreed to discuss a plan for these revisions at the next meeting.The meeting was adjourned.