Statutes Committee Meeting Minutes— September 12, 2013, 11:00 am


Attended: Jeanne Balsam, Bryan Church, Joe Hughes, Chris James

Absent: John Stein

Executive Board liaison – TBD

Student Representative - TBD


Jeanne Balsam called the meeting to order at 11:05 am


MINUTES: There were no prior meeting minutes needing approval

INTRODUCTIONS: Jeanne introduced Joe Hughes and Chris James as the two new members of the Statutes committee. 

STATUTES COMMITTEE DUTIES:  Jeanne discussed the duties of the Statutes Committee as specified in the Faculty Handbook.

ANNUAL REPORT: Jeanne provided a copy of the annual report and discussed the activities of the Statutes Committee for the last year and what will be shared with the General Faculty at the October 22nd meeting.

SUBCOMMITTEE ON FACULTY DEFINITION:  Jeanne presented the status of the Subcommittee on Faculty Definition and shared the presentation that was given to the Executive Board on August 27th

FACULTY HANDBOOK:  Jeanne showed everyone the location of the Faculty Handbook within the Policy Library website.  She shared the history and role of the Statutes Committee in the current version of the Handbook.

FACULTY HANDBOOK SECTIONS 3.3.9 & 3.3.10: Jeanne presented two requests from Susan Cozzens, Vice Provost for Graduate Education and Faculty Affairs.

                Section 3.3.9 Promotion and Tenure Procedures: request to change “These personal narratives should be limited to three (3) pages with one-inch margins, standard single-spaced and 10 pt minimum font.” To “These personal narratives should be limited to three (3) to five (5) pages with one-inch margins, standard single-spaced and 10 pt minimum font.”

                The committee discussed this and agrees with the basic request, but suggests a clarification of:

1 “… should be limited to five (5) pages …”

2 “…should be three (3) to five (5) pages …

The committee also suggested that the narrative font specifications could be removed: “with one-inch margins, standard single-spaced and 10 pt minimum font.”

VOTE: Should the modification about personal narrative page limits be approved and presented to the General Faculty?  Yes – 4, No – 0.

Section 3.3.10 Periodic Peer Review Policy: request to remove notification of the results of Period Peer Review going to the President.  Since PPR is a faculty-led process with no decisions made outside the colleges, the President does not need to have any role except when a faculty member has appealed a PPR result through the Faculty Status and Grievance Committee.

Remove: Upon conclusion of the review process, the President shall send a letter to the Faculty member indicating the outcome, with a copy to the Unit Head and/or Dean.  For Three (3) Year Follow-up Reviews, the President shall transmit a final decision after considering the FSGC’s recommendation, if the FSGC was involved.

VOTE: Should this be removed from the Faculty Handbook? Yes – 4, No – 0


SECTION 37: Section 37 is a transitional section of the Faculty Handbook.  There was discussion about whether parts of section 37 should be retained and included in section 5 Faculty Affairs.  The group discussed this and decided we need an action item to review section 37 and the email request.

MONTHLY MEETING TIME: The group agreed to meet on the second Thursday of the month at 10:30 am for the fall semester.

CHAIRPERSON ELECTION: The group discussed who should be the Chairperson for this year.  The group voted unanimously for Jeanne Balsam to be the Chairperson.


Next meeting: Thursday, October 10, 10:30 am. CRB 303


The meeting adjourned at ~11:50 am