Statutes Committee Meeting Minutes— January 25, 2012, 2:00 pm

In attendance: Jeanne Balsam, Bryan Church, Tucker Balch, John Stein, Hunter Hammond, and Mary Ann Ingram (Executive Board liaison)


Absent: Samuel Graham

Guest: Carole Moore


Jeanne Balsam called the meeting to order at 2:00.


Conflict of Interest:

Jeanne stated Jeff Steltzer, Director, Conflict of Interest Management, has requested minor changes for Section 38, Conflict of Interest, in order to address changes in federal rules. 

                Changes include:

1.       Changes to some definitions in section 38.2, main change is to definition of “Significant Financial Interest”. 

2.       Added two definitions:  Institutional Responsibilities/Institutional Obligations and Sponsored Travel.

3.       Changed title of “Conflict of Interest Committee” to “Conflict of Interest Review Committee”

4.       Added Section 38.4.7, Conflict of Interest Training Requirements

Jeanne asked if anyone had any questions, concerns, or suggestions. 

VOTE: Shall the Conflict of Interest changes be presented to the General Faculty at the February 21, 2012 meeting?  4 Yes, 1 Abstain, 1 Absent


Task Force Handbook:

Jeanne introduced Carole Moore, Assistance Vice Provost, and member of the Task Force Handbook committee.  Carole provided history and background information about the charge that was given to the task force from Gary Shuster and Andy Smith.  She stated that they were to edit for uniform language and organization, eliminate duplicate sections and gather all the information on a topic in one place, reconcile the information with the Board of Regents’ Policy, and make no policy changes.  Carole said they started with the September 2008 version of the Faculty Handbook.   She also offered to have someone verify references to the BOR policies to make sure the Task Force Handbook is still in compliance with BOR policy.


Carole had provided cross references between the two handbooks earlier via email that was shared with the Statutes Committee.  Jeanne stated that she had begun using the cross reference information and it had been very helpful in realizing that material had not been changed, but had been reorganized.  The few changes she had seen were for grammar and/or clarity.  Jeanne stated she had just begun and would continue to review and compare the two handbooks.  She stated we need to find a way to identify information that is Statutes and Bylaws; ideas might be marking a paragraph or sentence with a bracketed note or a different color.


Hunter stated that he had been able to search and compare the entire Task Force handbook against section 1 to 27 of the Faculty Handbook.  He likes the reorganization and the bulleted lists.


Plans forward:

1.       Every committee member will take several sections of the handbooks to compare and verify that the information contained in the Faculty Handbook is in the Task Force Handbook.  Questions, suggestions, or concerns will be discussed with the Statutes Committee and shared with the Task Force for resolution. 

2.       Determine how to identify Statutes and Bylaws.

3.       When the evaluation is complete and any issues resolved, the approved modifications to the Faculty Handbook that have occurred since September 2008 will need to be incorporated into the Task Force Handbook.

4.       Review and consider the Advance Professor requested Faculty Handbook changes to Section 19.

5.       Review and consider the Faculty Status and Grievance Committee requested Faculty Handbook changes to section 23.3.

6.       The goal is to complete the evaluation and make a recommendation about having this presented to the Executive Board (April 3) and the General Faculty at the April 24, 2012 meeting. 


Next meeting: Wednesday, February 22nd, 2:00 pm, Centennial Research Building conference room 303.


The meeting adjourned at 3:06 pm.