Statutes Committee Meeting Minutes— March 1, 2011, 8:35
In attendance: John Stein, Brooke McDaniel, and Jeanne
Balsam Acting Chair,
Guests: (Facilities Use Committee) - William Schafer, Vice
President for Student Affairs; Gary Wolovick, Managing Attorney; Howard
Wertheimer, Director, Capital Planning & Space Management
The main purpose of the meeting was to discuss the recommendation
for an updated Facilities Use Policy and Campus Use Procedures (FUPCUP).
William Schafer, Gary Wolovick, and Howard Wertheimer attended the meeting to
provide background and history behind the needs for updating the Facilities Use
Policy. The recommended changes are written to be more comprehensive, legally
sound, and address the way we currently function on campus.
After the background information was presented, there was
discussion about some of the recommendations and questions the Statutes
Committee provided in December.
There was additional discussion about the proposed policy
and its definition of a standing committee on the Use of Institute Facilities:
is there an existing Standing Committee that could handle the needs, could the
current Events and Logistics Committee be used, or could another “regular”
committee be established. The committee needs to be an appeals committee and
be able to meet quickly in order to hear appeals within 7 business days from a
Discussed location of the FUPCUP in the Faculty Handbook,
everyone needs to be able to know where to locate this information. Students
may not know to look in the Faculty Handbook for this general campus policy. GT
may need a Policy Manual.
John Stein suggested that the new FUPCUP may need to go in
front of the Rules and Regulations.
A path and timeline was discussed that would support addressing
the current suggestions and would allow for a presentation to the Executive
Board on April 5, 2011 with a goal of being on the agenda for the Faculty
meeting scheduled for April 26, 2011.
- William Schafer, Gary Wolovick, Howard Wertheimer (Facilities
Policy Committee) - will rework the first section, Policy on Freedom of
Expression, and incorporate some suggestions from the Statutes Committee
and suggested wording supplied by Ty Herrington. They will supply this
back to the Statutes Committee for review and comment.
- Statutes Committee – will look at the most recent draft
(dated 2.25.11) that incorporated responses to the December suggestions from
the Statutes Committee. They will look at everything except the Policy
section. This review will be to see how the recommended changes were
handled, see if there are any concerns that still need to be addressed,
and see if there are new issues, suggestions, or questions. Complete and
supply comments back to Facilities Policy committee by Tuesday, March 8th.
- Jeanne Balsam – inquire about options for committees.
Provide information back to Facilities Policy committee for them to
- Facilities Policy Committee – determine if the FUPCUP
needs to go before the Rules and Regulation committee.
Jeanne Balsam gave a status of current items:
- Jeanne met with Ron Bohlander, Secretary of the Faculty, to
get direction for items still on the Statutes Committee’s action list and
for getting the current Faculty Handbook implemented using Drupal.
- Student IP Rights – Jeanne invited to attend upcoming
meeting in preparation for the Statutes Committee to review for the Faculty
- Faculty Status and Grievance – February 15th
faculty meeting approved changes to section 14.3.3. The change from 24
to 25 individuals in the selection pool needs to be modified in order to
keep the elimination process fair. Also, need to make sure that it
agrees with section 5.10 and the BOR policy. We will try to address for
the April 26th Faculty meeting.
- Section 23, Periodic Review Policy. The Statutes
Committee approved the few modifications that the FSGC recommended, but
need to consider all recommended changes to section 23. Additional items
to consider include the Task Force section 23 and to review the latest
Board of Regents policy for compliance. This is an action item for the
Statutes Committee to address soon.
Meeting adjourned at 9:52 am