Student Regulations Committee

October 29, 2007

Minutes

 

 

Present:      Voting Members:    Jeff Streator (Chair), Bill Drummond, Thomas Habetler, Larry Jacobs, Mitch Keller, Eli Riddle, Ray Vito

                  Non-voting Members:         Reta Pikowsky (Registrar), William Schafer (VPSA)

                  Guests:                               Andy Smith (SVPAA), Carole Moore (Spec. Asst. to SVPAA), Dan Schrage (Faculty Athletics Representative)

 

Absent:       Voting Members:                Nikhil Dewan, Peter McGuire,

                  Non-voting members:         Doug Williams (EB Liaison)

 

 



  1. The meeting convened at 1:05 pm.

  2. The minutes of August 29, 2007 were approved with minor spelling corrections.

  3. Bill Drummond was appointed by J. Streator (Chair) as Secretary.

  4. Pass-Fail proposal

    The pending acquisition of new software (Degree Works) may provide a software solution to this problem.  Reta will report at a future meeting.

  5. Grades and scholastic average

    Reta proposes adding another sentence to the regulations that makes it clear that grade point averages are truncated.  The proposal is to add the sentence:

    “Grade point averages are truncated after two decimal places.”

    to section V. B.  of the regulations directly after the first sentence in that section.  In the past we’ve rounded, but with Hope scholarships we’ve had to truncate.  A student with a 2.999 won’t get a Hope.  Rounding or truncating is an institutional decision.  This sentence just states “This is what we do.”  Hope won’t let us round the first two decimals, but we could round up 2.999. 

    The committee voted unanimously to add the proposed sentence to the regulations.

  6. Student academic grievance procedures

    The online catalog mysteriously drops the word “not” from regulation XX. D. 3. second paragraph, last sentence.  The correct language is “Such action shall not be construed as restrictive of the recourses of the faculty member through the usual appeal procedure of the Institute.”  If a student appeals, the committee changes the grade, the faculty refuses, and appeals.  But how does the faculty appeal?

    It was noted by Carole Moore that the description of the student academic grievance procedures is hard to follow.   Carole plans to present a revised (more clear) version to the SRC for consideration in the near future.


      The committee voted unanimously to add the “not” to the regulations.

 

  1. Grade substitution policy

    When this policy was first passed we didn’t have the freshman summer session.  Incoming freshman can take a course a second time and substitute the grade for the second course for calculating GPA.  The initial grade stays in the transcript.

    We’re now bringing in 200 freshmen to start in summer.  Courses are limited.  Does this count as one of the first two semesters?  Reta will bring us back some proposed wording.

    The IUCC language prohibits petitions.  Reta says it’s very unusual to make this statement with regard to any policy.  Mitch asked if the petition will always be denied, then why allow a petition? 

     

       Reta plans to provide a proposed new wording of the policy at the next meeting.

  1. Transfer credit policy

    The question is if we should allow Georgia Gwinnett courses to transfer, although it’s not accredited.  Ray suggested we don’t change the rule, but vote to allow the Registrar discretion to make exceptions to the policy.

    The committee voted to change the wording of the policy expressed on the Registrar’s website to accept transfer credits from newly-formed institutions of the University System of Georgia. 

    In a future meeting we will consider formalizing this and some other less-than-fully-formal student policies (i.e., those not part of the official Rules and Regulations of the Institute.)

  2. Extracurricular activities

    Section XVII A 1 c restricts students from participating if they’re on academic probation.  All petitions on this have historically been approved.  No other ACC school has this policy on eligibilty for intercollegiate athletes, nor does the NCAA. 

    The committee voted to delete XVII A 1 c and renumber section d to c.: 

 

Current wording

XVII. Extracurricular Activities

A. Participation

1.                   In order to be eligible for participation in extracurricular activities, a student must satisfy the following requirements:

a.                   be enrolled in a degree program

b.                   maintain a schedule with at least six credit hours on a credit basis or be a student in the Division of Professional Practice on work term.

c.                    not be on academic probation

d.                   all student organization officers must be enrolled in Georgia Tech classes with at least six credit hours on a credit basis or be a student in the Division of Professional Practice on work term in Atlanta

 

SRC Recommended new wording

XVII. Extracurricular Activities

A. Participation

1.                   In order to be eligible for participation in extracurricular activities, a student must satisfy the            following requirements:

a.                   be enrolled in a degree program

b.                   maintain a schedule with at least six credit hours on a credit basis or be a student in the Division of Professional Practice on work term.

c.                    all student organization officers must be enrolled in Georgia Tech classes with at least six credit hours on a credit basis or be a student in the Division of Professional Practice on work term in Atlanta

 

      It was suggested that the SRC reconsider section b at some time in the future.

  1. The meeting was adjourned at 2:10.


Submitted by Bill Drummond 10/29/2007

Revised by J. Streator 11/16/2007