Student Regulations Committee

October 14, 2009

Minutes

 

Present:     Voting Members:              Jeff Streator (Chair), Bill Drummond (Secretary), Mitch Keller, Parker Hancock, Jung Choi, Charles Parsons

                  Non-voting Members:       Reta Pikowsky (Registrar), Bill Schafer (VPSA), Wayne Whiteman (Executive Board Liaison)

                                                           

                  Guests:                              Carole Moore (Provost’s office)

                                                            Jimmy Williams (SGA)

                                                            Alina Staskevicius (SGA)

                                                            Rob Parrish (SGA)

Absent:      Voting Members:              Corey Boone, Miroslav Begovic, Naresh Thadhani,

Non-voting members:       None;

 

     

1.      The meeting began at 2:05 pm.

 

2.      The minutes for the September 1, 2009 meeting were approved with minor corrections.

 

3.      The minutes for the October 7, 2009 meeting were approved with minor corrections.

 

4.      Week proceeding final examinations (informally known as “Dead Week”) policy

 

a.       The SGA representatives presented new language concerning dead week policy to be placed in the catalog.  Discussion revolved around certain items in the policy.

b.      The new section title will be “Week preceding final examinations” (WPFE).  The abbreviation WPFE is acceptable in the text.  The term “final examinations” will be used to replace the less formal terms “finals” and “final exams.”

c.       Item 3: After extensive discussion, consensus was reached that item 3 should read:  

Courses with a traditional final examination given during final examinations week are allowed to have homework and some aspects of projects due during WPFE, as described below.  Major projects, defined as projects with more than one component (e.g. report, presentation, computer program, or piece of hardware) shall be assigned in the syllabus and fully outlined by the last day a student can withdraw from classes with a “W.”  Additionally, major projects cannot require the use of material that is covered during WPFE.  No project can require the use of material that is covered during WPFE.

d.      Section XII D 6 should be retained.  A new section discussing multiple finals on the same day should be added.

e.       The committee recommended that the Academic Senate be presented with three motions, one for section VI H, one for section XII C, and one for section XII D.

f.       The committee members and the SGA representatives reached consensus in favor of the revised proposal, but will hold a formal vote either in meeting or online prior to the November 17 Academic Senate meeting.  The SGA should circulate and publicize the revisions, and may indicate the SRC and SGA will be jointly proposing these changes and are actively seeking comments.

g.      Jimmy Williams will provide Jeff Streator with the revised proposal’s text.  The SRC will vote on the final language, and Jeff Streator will present the final proposal to the Academic Senate.

5.      Academic calendar variations

a.       Reta Pikowski presented a proposal to revise language in sections II.A and V.A regarding the academic calendar.  The problem is that section V.A refers to dates in terms of 50 percent and 60 percent of the term.  Due to variations in the academic calendar, the Registrar cannot always set exact dates according to these percentages. 

b.      The new language adds two sentences to section II.A and one new sentence to section V.A acknowledging that the actual dates may not equal precisely the percentages listed.  The new language for the Catalog is highlighted on attached in underlined, bold green type.

c.       The SRC voted unanimously to approve the change.

6.      The meeting adjourned at 3 pm.


A. Standard Calendar

The standard academic calendar of the Georgia Institute of Technology consists of fall and spring semesters and an accelerated summer session. Each semester normally includes approximately fifteen weeks of instruction plus one week of final examinations; the normal summer session includes approximately eleven weeks of instruction plus one week of final examinations. An "academic year" consists of the fall and spring semesters. "Term" may refer to either a semester or a summer session. The Office of the Registrar publishes the official calendar for each academic termDue to variations in the yearly calendar and the need to balance the dates of campus events, particularly in the fall semester, the registrar uses discretion, as appropriate, to set academic calendar dates such as fall recess, last day to withdraw from individual courses without penalty, and progress report grade due date. See Catalog regulation V. Grade as Scholastic Average for more information.

 

 

V. Grades and Scholastic Average

A. Grades

1.     The letter grades for completed courses used in the calculation of scholastic average are the following:

A-excellent (four quality points)

B-good (three quality points)

C-satisfactory (two quality points)

D-passing (one quality point)

F-failure, must be repeated if in a required course (no quality points)

2.     The following grades will be used in the cases indicated and will not be included in the calculation of scholastic average:

S-passing of a course taken under pass/fail or completion of a course in which no letter grade may be assigned

U-unsatisfactory in a course taken under pass/fail or unsatisfactory performance in a course for which no letter grade may be assigned

V-assigned when the course has been audited; no credit given; and implies no academic achievement on the part of the student

3.     The following grades will be used in the cases indicated and will not be included in the calculation of scholastic average:

I-incomplete. Assigned when a student was doing satisfactory work, but for nonacademic reasons beyond his/her control and deemed acceptable by the instructor, was unable to meet the full requirements of the course. If the student's performance was so poor as to preclude his/her passing, the instructor shall assign the grade of F . Refer to section VII. B for regulations regarding removal of the I grade.

W- withdrawal without penalty. Withdrawals from individual courses without penalty will not be permitted after 50 percent of the term has been completed, as specified by the official calendar, except in cases of hardship as determined by the Institute Undergraduate Curriculum Committee or Graduate Committee, as appropriate. Withdrawal from school will not be permitted after 60 percent of the term except in cases of hardship as determined by the Institute Undergraduate Curriculum Committee or Graduate Committee, as appropriate. With the exception of part-time graduate students, students who withdraw from school and receive all grades of W will not ordinarily be permitted to re-enroll the next succeeding term. Refer to section VIII .B for regulations regarding readmission.  See Catalog regulation II. Academic Calendar, A. Standard Calendar for more information.