Student Regulations Committee

Friday, 16 April, 2010, 11:30am

Student Center, Room 321

Minutes

 

 

Present:                             Voting Members: Jeff Streator (Chair), Mitch Keller, Jung Choi

                  Non-voting Members: Reta Pikowsky (Registrar), Bill Schafer (Vice President for Student Affairs), Wayne Whiteman (Executive Board Liaison)

                                                           

Guests:                              Christopher Schmidt (OSI)

Absent:                              Voting Members: Bill Drummond, Charles Parsons, Naresh Thadhani, Miroslav Begovic, Parker Hancock, Corey Boone

                                                                                         

Non-voting members: none absent

     

1.      The meeting began at 11:35 am.

2.      Policy on Sexual Harassment

 

Two minor wording changes were proposed (by Chris Schmidt) to the previously proposed and SRC-approved (3/17/2010) policy statement so as make sure that the categories of “stalking” and “intimate-partner violence” would not be inadvertently excluded in the description of the adjudication procedures.  SRC members present were all in agreement with the changes.   Since there was no quorum, a formal vote on approval was planned via e-mail at a later (unspecified) date.   (See attached for the update proposed new policy statement along with current policy statement for comparison.)

3.      Regulations Regarding Final Examinations (Section XII. D. of Student Regulations)

Reta proposed new language regarding the policy governing students who have final examination conflicts.   The new wording provides explicit statements regarding the responsibility a student having a conflict to notify his or her professor well in advance of final examination week.   After some discussion and suggestion re-wording, the committee reached a consensus.  Since there was no quorum, a formal vote on approval was planned via e-mail at a later (unspecified) date.  (See attached for the proposed new regulations along with the current regulations for comparison.

 

ADDENDUM (4/23/10).  The proposed language attached below under the heading Re: ITEM #3  . . .  was voted down by e-mail vote.  A modified version was approved and is included here under “Addendum to April 16 Minutes (4/23/10).

 

4.      Grade Substitution (Section V.C of Student Regulations)

Reta  proposed new language governing the policy on grade substitution to clarify the implications on a student’s eligibility for future readmission from a future dismissal (as applicable) when a student’s substituted grade has resulted in a change of academic standing from “Dismissal” to a  higher standing.  The proposed wording included an explicit statement affirming the right of the major school to impose additional restrictions, including a requirement that the student sit out a term.  Committee members all agreed with the proposed change.  Since there was no quorum, a formal vote on approval was planned via e-mail at a later (unspecified) date.  (See attached for the proposed new regulations along with the current regulations for comparison.)

 

5.      The meeting adjourned at 12 noon.





Re: ITEM #2 of Minutes—POLICY ON SEXUAL HARASSMENT

Note:  Proposed policy reflects significant changes to both format and wording.  Relevant sections of current policy are imbedded here as indicated along with rationale (but are NOT part of new proposed wording.)

 

Georgia Tech Policy on Student Sexual Misconduct,

 Sexual Harassment, Stalking and Intimate Partner Violence

Proposed Policy Revised April 1, 2010

 

EXECUTIVE SUMMARY

The Georgia Tech Policy on Student Sexual Misconduct and Sexual Harassment was drafted in the mid-1990s. An updated policy is needed to reflect changes in the Student Code of Conduct and improvements on campus since that time.

 

A draft of the revised policy follows. This draft includes additions and clarifications based on past judicial cases, the current Code of Conduct, and input from the campus community.

Input was received and incorporated from the appropriate entities: the Office of the Dean of Students, Legal Affairs, the Office of Student Integrity, the Women’s Resource Center, the Department of Health Promotion, Georgia Tech Police, Employee Relations and the Sexual Violence Task Force. This draft of the policy has been reviewed by the Vice President for Student Affairs and he concurs it is ready to go through the formal faculty committee approval process.

 Please provide any feedback to Yvette Upton, chair, Sexual Violence Task Force, at yvette.upton@vpss.gatech.edu or (404) 385-1563.

 

Draft Policy:

 

Major Changes to the Policy:

 

 

 

 

 

 

Georgia Tech Policy on Student Sexual Misconduct, Sexual Harassment,

Stalking and Intimate Partner Violence

DRAFT Revised April 1, 2010

 

The most current version of the Georgia Tech Policy on Student Sexual Misconduct, Sexual Harassment, Stalking and Intimate Partner Violence can be found on the Office of Student Integrity web site. In the event of any conflict, the policy found on the web site will govern.

 

  1. General

o   Overview

o   Resources

o   Reporting Options

o   Purpose

o   Policy

o   Jurisdiction

o   Definitions

  1. Sexual Misconduct
  1. Sexual Harassment
  1. Stalking
  2.  Intimate Partner Violence
  3. Retaliation
  4. Reporting Procedures
  5. Student Code of Conduct Procedures
  6. Sanctions
  7. Appeals
  8. Review
  9. Complainant's Rights
  10. Resources
  1. References

 

A.        GENERAL

 

Overview:

The Georgia Institute of Technology is committed to maintaining a learning environment that is safe and fosters the dignity, respect, and worth of students, faculty, and staff. Each member of this community has the responsibility to practice the highest ethical principles and standards of conduct. Persons who do not adhere to these principles and standards by the commission of sexual harassment or sexual misconduct damage the community and its members.

 

Sexual misconduct encompasses a wide continuum ranging from sexual harassment to inappropriate touching to sexual intercourse without consent. The full definition is provided in the Student Code of Conduct (Georgia Tech Catalog, Rules and Regulations, XIX. Student Code of Conduct).When sexual activity is not consensual, the aftermath can be devastating to the victim, both inside and outside the classroom. The impact on students who experience sexual misconduct can lead to the inability to focus on their classes, a drop in their grade point average, depression, and post-traumatic stress. Students who experience sexual harassment or misconduct may even drop out of school or transfer to another college or university.

 

Given the impact on Georgia Tech students, the Institute takes sexual misconduct and harassment seriously and actively works to end it on campus through prevention, advocacy, and educational programs. This coordinated effort is called VOICE, a campus-wide prevention program jointly administered through the efforts of the Women’s Resource Center, a unit of the Office of the Dean of Students, and Health Promotion, a unit of Stamps Health Services. For more information about VOICE, visit www.voice.gatech.edu .

 

Resources:

Confidential services are available for students through the Counseling Center, Health Services, and the Women’s Clinic. Additional campus resources include the Office of the Dean of Students, the Women’s Resource Center, and Health Promotion. Numerous off-campus services are also available. More detailed information is provided in Resources, Section M.

 

Reporting Options:

While the Institute encourages students to report violations of this policy, students are not required to report the violation through campus/local police or the Office of Student Integrity to receive support services. Students may also file a confidential report for inclusion in annual campus statistics. Assistance is available to help a student determine the best reporting option.

 

 

See Reporting, Section G for more information.

 

 

Original Policy: I. Introduction

The Georgia Institute of Technology is committed to maintaining a learning environment that is safe and fosters the dignity, respect, and worth of students, faculty, and staff. Each member of this community has the responsibility to practice the highest ethical principles and standards of conduct. Persons who do not adhere to these principles and standards by the commission of sexual harassment or sexual misconduct damage the community and its members.

The Georgia Institute of Technology will not tolerate sexual harassment or sexual misconduct. Any kind of sexual harassment or sexual misconduct, including rape and other types of sexual assault, whether committed by a stranger, friend, or steady dating partner against women or men, is a violation of the law and the policy of the Georgia Institute of Technology. The Georgia Institute of Technology will also provide assistance and support for victims of sexual harassment or sexual misconduct, and will work toward the apprehension of alleged assailants. Additionally, educational programs directed and prevention and awareness of sexual misconduct will be made available to the campus community.

This change was made to reflect current language used in student codes.

This change also was made to emphasize reporting options and resources up front.

 

Purpose:

The policy is intended to address instances of sexual misconduct in a meaningful, educational manner that respects the rights of all involved. Investigations will proceed with reasonable measures taken to limit the number of people with whom the Accused and the Complainant must share the details of the complaint. Efforts will be made during the conduct process to minimize interaction between the Accused and the Complainant.

 

The policy supplements the Georgia Tech Student Code of Conduct. Because acts that are characterized as sexual misconduct vary, sanctions also vary, depending on the individual case. General sanctions are listed below. See Sanctions, Section I.

 

 

Policy:

The Georgia Institute of Technology prohibits sexual harassment and sexual misconduct.

 

Charges of sexual harassment or sexual misconduct under this policy do not preclude civil and/or criminal liability under State or other law. Proceedings under the Student Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings. Institute conduct proceedings are not restricted by the rules of evidence governing criminal and civil proceedings.

 

Original Policy: II. Policy

The Georgia Institute of Technology prohibits sexual harassment and sexual misconduct. Actions which result in charges of sexual harassment or sexual misconduct under this policy do not preclude civil and/or criminal liability under State law.

This change was made to reflect current language used in Student Code of Conduct.

 

Jurisdiction:

This policy, in addition to the Student Code of Conduct, governs the conduct of all Georgia Tech students. Other Institute policies govern the conduct of faculty, staff, student employees, and administrators.

 

In cases of sexual harassment and sexual misconduct, the Institute reserves the right to take necessary and appropriate action to protect the safety and well being of the Community. The misconduct will be addressed whenever such acts:

 

Original Policy: III. Application

This policy governs the conduct of all Georgia Tech students. (Related policies govern the conduct of faculty, staff, and administrators.)

This change was made to reflect current language used in Student Code of Conduct.

 

Definitions:

See the Student Code of Conduct, Section C. Prohibited Non-Academic Conduct for the definitions of “sexual misconduct” and “sexual harassment.”

The term “Accused” means a Student, Student Group, or Organization who is alleged to be in violation of the Student Code of Conduct.

 

The term “Advisor” refers to an individual who assists the Complainant(s), Accused, or Student Conduct Panel with the Student Conduct process. Attorneys at law are not allowed to serve as Advisors to Complainant(s) or Accused unless he/she is subject to criminal prosecution or the parent/legal guardian is the attorney.

 

The term “Complainant” refers to any person who submits a complaint to OSI alleging that a Student or Organization violated the Student Code of Conduct, or anyone who has been affected by the alleged misconduct.

 

For the purposes of this policy, the term Advocate refers to an individual who assists the Complainant(s) or the Accused with assistance and support such as resource information on counseling, medical, academic or housing concerns. Advocates may also provide information and referrals to campus and community resources and may assist students with the impact on their academics. This person may also serve as Advisor in the Student Conduct process.

 

These terms were not specified in the previous policy; now reflect current language used in Student Code of Conduct.

 

B. SEXUAL MISCONDUCT:

It is a violation of this policy to engage in any form of sexual activity or conduct involving another person without the consent of the other person.

 

Consent: Informed, freely and actively given, mutually understandable words or actions which indicate a willingness to participate in mutually agreed upon sexual activity. Consent is not effectively given if the agreement results from the use of physical force, threats, intimidation, or coercion. Consent is absent when a person has sexual contact with another when the initiator knew, or reasonably should have known, that the other person(s) is impaired.

 

What Consent Means:

 

Intimidation: Occurs when someone uses their physical presence to menace another, although no physical contact occurs, or where one’s knowledge of prior violent behavior by an assailant (coupled with menacing behavior) places this person in fear as an implied threat.

 

Coercion:  The use of force or intimidation (i.e. threats) to obtain compliance for an otherwise unwanted act.

 

Coercion may be determined by the repetition of the activity beyond what is reasonable, the degree of pressure applied, environmental factors such as isolation or the initiator’s knowledge of impairment by alcohol and/or other drugs.

 

Additional Clarifying Rules of Consent:

o   Previous sexual relationships or the existence of a current relationship with the Accused does not imply consent.

Original Policy: IV. Definition (cont’d.)

To constitute a lack of consent, the acts must be committed either by threat, force, surprise, intimidation, or as a result of the victim's mental or physical impairment of which the accused was aware or should have been aware. Mental or physical impairment refers to the victim's inability to understand the situation, understand the consequences of his/her choices, or to express his/her desires. This may include, but is not limited to, intoxication, being under the influence of drugs, unconsciousness, or being under the age of consent in the State of Georgia.

It is a violation of this policy to engage in any form of sexual activity or conduct without the consent of the other person. Such consent may be withdrawn at any time, without regard to activity preceding the withdrawal of consent.

This change was made to clarify any questions regarding consent for sexual activity. These definitions and examples have been in use in presentations about sexual violence to students for more than 5 years.

Examples of Sexual Misconduct:

Examples of sexual misconduct include but are not limited to:

o   sexual contact without consent by another (including but not limited to: a stranger, classmate, friend, dating partner, ex-dating partner, spouse, ex-spouse, etc.);

o   intentional contact with another without consent,

o   forcing another to touch, directly or through clothing, themselves or another (i.e., genitals, breasts, groin, thighs, or buttocks, etc.);

o   rape (sexual intercourse without consent);

o   sexual penetration with an object without consent;

o   oral or anal intercourse without consent;

o   sexual contact with a person under the age of consent;

o   child molestation;

o   voyeurism;

o   indecent behavior and/or exposure;

o   and taking or distributing explicit photographs without consent.

Original Policy: IV. Definition

Sexual misconduct is defined as sexual contact without consent by an acquaintance or stranger, and includes, but is not limited to: intentional touching without consent, either of the victim or when the victim is forced to touch, directly or through clothing, another person's genitals, breasts, groin, thighs, or buttocks; rape (sexual intercourse without consent, whether by an acquaintance or a stranger); aggravated assault; aggravated sodomy (sexual penetration by an object without consent); sodomy (oral or anal intercourse without consent); non-consensual kissing; statutory rape; child molestation; aggravated child molestation; voyeurism; and public indecency.

Minor changes made to clarify sexual misconduct.

 

C. SEXUAL HARASSMENT

 

Definitions:

 

Sexual Harassment. Interaction between individuals of the same or opposite sex that is characterized by unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:

 

Hostile Environment Sexual Harassment. Unwelcome sexual conduct that is sufficiently severe or pervasive that it alters the conditions of education or employment and creates an environment that a reasonable person would find intimidating, hostile, or offensive. The determination of whether an environment is "hostile" must be based on all of the circumstances. These circumstances could include the frequency of the conduct, its severity, and whether it is threatening or humiliating. Simple teasing, off hand comments and isolated incidents (unless extremely serious) will not amount to hostile environment harassment.

 

In cases of sexual harassment, if the alleged harasser is asked by the Complainant or a third party to stop his or her behavior and does not, a more serious sanction may be imposed. However, the Complainant does not have to request the behavior be stopped for the behavior to be considered sexual harassment.

 

Original Policy: IV. Definition (cont’d.)

Sexual harassment of employees or students in the University System is prohibited, and shall subject the offender to dismissal or other sanctions after compliance with procedural due process requirements. Unwelcome sexual advances, requests for sexual favors, and other conduct of a sexual nature which is pervasive and/or severe can constitute sexual harassment, including, but not limited to, verbal misconduct without accompanying physical contact.

More specific information included to help educate/clarify sexual harassment. These examples are often used in presentations to students on sexual harassment.

Examples of Verbal Sexual Harassment:

Examples of verbal sexual harassment include but are not limited to the following unwelcome actions:

 

 

Examples of Non-Verbal Sexual Harassment:

Examples of non-verbal sexual harassment include but are not limited to the following unwelcome actions:

 

 

Examples of Physical Sexual Harassment:

Examples of physical sexual harassment include but are not limited to the following unwelcome actions:

 

 

More severe forms of physical sexual harassment, such as sexual assault, coerced sexual intercourse or other sexual contact without consent, will be considered sexual misconduct. 

 

D. STALKING

When a person is afraid or concerned for his/her safety and/or has to alter his/her activities because he/she has been repeatedly:

 

 

Given the 2006 Georgia Tech survey that indicated 1 in 5 female students had experienced stalking, specifying this behavior in the policy may encourage students to come forward to report stalking as well as to seek resources.

 

 

E. INTIMATE PARTNER VIOLENCE

Intimate partner violence includes any act of violence or threatened act of violence against a person who is or has been involved in a sexual or dating relationship with that individual.

 

Examples of intimate partner violence include but are not limited to the following:

 

The change to include intimate partner violence in this policy was made to address the broader realm of sexual violence.

 

F. RETALIATION

 

The Institute will not tolerate retaliation against anyone who makes a complaint of sexual harassment, stalking, sexual misconduct, or intimate partner violence, whether reported to the Institute or an external agency. If any party involved in the incident or conduct process retaliates in any way against a Complainant, Witness, or others involved in the investigation, he or she may be subject to additional disciplinary action.

 

 

G. REPORTING PROCEDURES

 

There are several basic reporting options, depending on whether the Complainant wishes to pursue a Georgia Tech investigation, seek a criminal investigation, or file a confidential report.

 

To pursue a Georgia Tech investigation:

 

To seek a criminal investigation:

 

To file a confidential report:

 

A student may also choose not to file any report.

 

Original Policy: V. Procedures

To file a complaint or inquire about the policies concerning sexual harassment or sexual misconduct at the Georgia Institute of Technology, students should contact the Dean of Students (Note: disciplinary procedures are included in section XXI A of the Student Catalog).

This change was made to explain the wider array of reporting options available to students.

 

H. PROCESS FOR SEXUAL MISCONDUCT, SEXUAL HARASSMENT, STALKING OR INTIMATE PARTNER VIOLENCE CHARGES

 

Student Conduct Process: The Accused will be adjudicated through the campus conduct system as detailed in the Student Code of Conduct, Section D.

 

No-Contact Order: Upon receipt of a report of sexual misconduct or sexual harassment, the Office of Student Integrity may issue a no-contact order between the parties involved in the case. The no-contact order prohibits communication between/among the parties including but not limited to: contact by telephone, email, hand-written note, instant messaging, text messaging, online postings/message boards, through a third person, or in person. This includes any email or message accounts that are affiliated with the parties’ identities. If any party violates the no-contact order, the Office of Student Integrity may pursue additional disciplinary action.

 

Assistance: Accused students as well as Complainants may request assistance from the Institute in preparation for and during the student conduct process.

 

Advisors: Each student may have one person, who serves as his or her Advisor, accompany him or her to OSI meetings and/or hearing. Students utilizing Advisors are responsible for informing their Advisor of any meetings or hearings in which they would like their Advisor to participate. The Office of Student Integrity will communicate directly with the parties involved, not their Advisors.

 

Timeframe: Investigations of these cases will be completed as quickly as possible. The length of the conduct process will depend upon the complexity of the case.

 

Contact between the Complainant and the Accused: Students reporting sexual misconduct or harassment may choose not to be physically present at the hearing but participate through other means (i.e. written statement, telephone, or videoconferencing).

 

Communication: The Complainant will be informed of the date and location of the hearing will be informed of the date and location of the hearing, whether the accused is found responsible or not responsible, and the status/outcome of any appeals to the Institute or the Board of Regents. The responsibility to communicate with the Accused and the Complainant will lie with OSI.

 

The final decision of the Institute will be given in writing. Either party (Accused or the Complainant) may request a meeting to discuss the outcome of the case with OSI or the appropriate office.

 

Original Policy: VI. Judicial Process

A charge of sexual misconduct under this policy will be considered a major rule violation, and persons found guilty of such charges will be adjudicated through the established judicial process regarding major rule violations found in the Student Conduct Code. Guilty parties will be subject, but not limited, to the following Disciplinary Measures (Student Conduct Code, Section XXI): Expulsion, Disciplinary Suspension, Reprimand, Restriction, Disciplinary Probation, Fines, and Restitution. Students who are also employees may additionally be subject to staff policies and procedures.

This change was made to clarify procedures specific to these types of cases and to supplement the procedures outlined in the Student Code of Conduct.

 

I. SANCTIONS:

Students found responsible for violating this policy may be subject to any of the following sanctions: Disciplinary Warning, Disciplinary Probation, Suspension Held in Abeyance, Suspension, or Expulsion. Descriptions of these sanctions can be found in the Student Code of Conduct, Section E. Students who are also employees of the Institute may also be subject to additional discipline through Institute employee policies.

 

J. APPEAL BY ACCUSED

The accused student may file a request for appeal in accordance with procedures outlined in the Student Code of Conduct, Section G. Appeals Procedures.

 

K. REVIEW

Complainant may, within 5 business days of an OSI decision, petition for a review based on compelling new evidence which was unavailable at the hearing. The Dean of Students may, in his/her sole discretion based upon compelling new evidence, change a finding of responsibility and/or the proposed sanction, or direct that a new hearing be held.

This change was made to provide option for the victim to request a review of a decision to compelling new evidence not available at the time of the hearing/decision. Similar options are included in several peer institution’s policies and are included in this policy to illustrate the Institute’s concerns for both parties – the complainant and the accused.

L. COMPLAINANT’S RIGHTS

o   Have the right to be informed of the date and location of a conduct hearing; to have an Advisor present during meetings and hearings, and to be informed of the outcome of any campus disciplinary proceeding.

 

Georgia Tech officials will work to ensure that these rights of the Complainant and the Accused are upheld.  Accused students’ rights are listed in the Student Code of Conduct, Section D.3.

These  rights are based on 1992 Victims Bill of Rights (unofficially titled “Campus Sexual Assault Victims’ Bill of Rights”). These rights are included in the GT policy to illustrate the Institute’s concerns for both parties – the complainant and the accused student.

 

 

M. RESOURCES

When a sexual assault has occurred, it is important for the victim to receive medical attention within the first 72 hours. This timeframe allows more options for medical assistance and a greater likelihood of collecting evidence if the victim chooses to report the assault. Medical care is still encouraged after 72 hours if the victim has not yet sought care.

 

The Georgia Tech Stamps Health Services (including the Primary Care Clinic and Women’s Clinic) is available during regular hours for medical assistance and follow-up care. Local rape crisis centers are available for medical and counseling assistance 24 hours a day.

 

In addition, a counselor and a member of the Office of the Dean of Students staff are on call 24 hours a day. After hours, staff members are available through the Georgia Tech Police Department (404-894-2500); their assistance may be requested without making a police report.

 

Counseling resources are available for Complainants as well as Accused students.

 

Confidential Services on Campus:

Counseling Center                        404-894-2575  www.counseling.gatech.edu

Women’s Clinic                            404-894-1434 www.health.gatech.edu

Stamps Health Services                404-894-14200www.health.gatech.edu

 

Additional Campus Resources:

Office of the Dean of Students   404-894-2564  www.deanofstudents.gatech.edu

Health Promotion                         404-894-9980  www.healthpromotion.gatech.edu

Georgia Tech Police                     404-894-2500  www.police.gatech.edu

Women’s Resource Center           404-385-0230  www.womenscenter.gatech.edu

 

Off-Campus Rape Crisis/Domestic Violence Resources:

DeKalb Rape Crisis Center          404-377-1428 www.dekalbrapecrisiscenter.org
Grady Rape Crisis Center                        404-616-4861  www.gradyhealthsystem.org
Partnership Against Domestic Violence  404-873-1766  www.padv.org
Stalking Hotline (Safe Horizon)  1-866-689-HELP www.safehorizon.org

 

The most up-to-date campus and community resource information is available at www.voice.gatech.edu or by contacting the Women’s Resource Center at (404) 894-0230 or www.womenscenter.gatech.edu

 

Original Policy: APPENDIX: Resources and Options

An alleged victim may wish to report the incident to the police. It is always the alleged victim's choice as to whether to report an act of sexual misconduct. The identity of alleged victim will be protected to the fullest extent under the law. Reporting sexual misconduct does not mean the alleged victim has to prosecute. However, it does begin the Institute's formal investigation of the issue, and serves as a form of official documentation of the incident should the decision to prosecute be made at a later date.

Time is of the essence when a sexual assault has occurred. The sooner an assault is reported, the easier it is to collect valuable evidence. Alleged victims may report a sexual assault to campus police, local police, or emergency room personnel, who will assist with the reporting process.

However, individuals seeking assistance in connection with sexual misconduct are not obligated to take further action. Victims may choose one or more of the following courses of action:

Grady Hospital provides an emergency room examination at no charge. The examination includes immediate medical attention, collection of evidence, and any necessary medication. Grady Hospital and the Grady Rape Crisis Center are the recommended organizations to administer immediate medical attention, collect evidence, and disseminate information pertaining to sexually-transmitted diseases, HIV, and pregnancy. The Georgia Tech Health Service will provide referral services to students relative to evaluation, treatment, and follow-up. An emergency room examination may be obtained (at one's own expense) at other medical facilities.

Local Rape Crisis Center Contact Information:

Grady Hospital Rape Crisis Center: (404)616-4861

Clayton County Rape Crisis Center: (770)477-2177

Cobb County Rape Crisis Center: (770)428-2666

DeKalb County Rape Crisis Center: (404)377-1428

Gwinnett County Rape Crisis Center: (770)476-7407

Contact the Georgia Tech Police at (404)894-2500 or the local police department. Sexual misconduct may give rise to criminal prosecution or civil action. For more information, consult an attorney and/or the police.

Seek counseling through the Student Counseling Center (894-2575) or the Faculty/Staff Assistance Program (894-1225). Counseling resources are available on campus for victims of sexual misconduct and alleged offenders.

This change to update and shorten the resource section will be supplemented with a link to online resources that can be updated without revising the Institute policy. It also includes stalking and domestic violence resources.

 

N. REFERENCES

http://www.ed.gov/admins/lead/safety/campus.html

 

The following policies can be found on the OSI website:

 

This change was made to reflect current language/format used in Student Code of Conduct.

 

Note: Many aspects of the policy and definitions have been used and adapted with permission from the University of Colorado-Boulder and from Brett Sokolow, J.D. and the National Center for Higher Education Risk Management, Ltd.

 

 


Re: ITEM #3 of Minutes—REGULATIONS REGARDING FINAL EXAMS

Proposed New Language Highlighted Below

XII. Examinations

D. Regulations Covering Final Examinations

1)      In regularly scheduled lecture courses of the Institute, a final examination shall be administered at the time specified in the official final examination schedule as distributed by the Office of the Registrar. In courses such as seminars, senior design, capstone, writing courses, and laboratories final examinations may be waived and may be replaced with appropriate assessment. The decision to give a final examination in these courses shall be made by the instructor of record. An announcement of policy shall be made to the class at its first meeting and included in the class syllabus.

2)      No assessment other than final examinations or their replacement may be due during the final examination period.

3)      Requests to change a class examination time within the final examination week must be submitted to the chief academic officer of the department of instruction for approval no later than one week before the beginning of final examinations. Any such request must have the unanimous approval of the class as shown by secret ballot, as well as approval by the instructor of the class.

4)      A change in the period for a final examination for an individual student will not be permitted but change permitted, ordinarily; such may be allowed for hardship cases at the discretion of the instructor. The request for a change must be justified in writing by the student and shall be submitted to the instructor prior to final examination week and may be rescheduled to an appropriate time.

5)      In the event a student has two examinations scheduled for the same period, the conflict shall be resolved by the course having the lowest number being considered in conflict. The final examination in that course shall be given during the conflict examination period or, by agreement of the instructor and the student, at a mutually satisfactory time.

6)      In the event a student is scheduled for three examinations in one day, that examination scheduled for the middle period shall be considered in conflict and the conflict shall be resolved by making the examination given during the conflict period or at some time mutually agreed upon by the instructor and the student.

7)      Conflict resolution occurs in the following manner.

a)      All students should report any conflicts to the instructor(s) as soon as possible. It is the responsibility of each student to see that all possible conflicts are resolved by the instructor and the proper authorization received no later than two weeks before the Monday of exam week.  See the web site at: http://www.registrar.gatech.edu/students/examguide.php

b)      A student who has a conflict and who does not resolve it by the Institute deadline may not be eligible for a conflict exam or for an Incomplete grade. This is at the discretion of the instructor.  A conflict that is brought to the instructor’s attention after the deadline, but before the beginning of Exam Week, may be made up in the following semester, at the convenience of the School offering the course. An official change of grade will then be issued based on the result of the makeup.  The instructor of the course has no obligation to arrange an alternative time if the conflict remains unresolved at the beginning of Exam Week.

 


 

Re: ITEM #4 of Minutes—GRADE SUBSTITUTION

Proposed New Language Highlighted Below

V. Grades and Scholastic Average

C. Grade Substitution

Effective with the entering Fall 2005 first-time freshman class.

  1. First-time freshman students who receive a grade of D or F in a course within their first two terms in residence (first three terms for those who begin in the Freshman Summer Session) are eligible to repeat the course and have the original grade excluded from the computation of the academic average. Grade substitution may be used only once per course, with a maximum of two courses total.
  2. The course must be repeated at Georgia Tech within the student's first four terms in residence (first five terms for those who begin in the Freshman Summer Session). The application for grade substitution must be filed with the Registrar's Office no later than the deadline for withdrawing from a course during the student's next term in residence after the course is repeated.
  3. The original course and grade will continue to appear on the student's transcript, with a notation that the course was repeated and that the original grade is not included in computation of the academic average. Credit for the course will be counted only once.
  4. If the revised academic average results in a change in academic standing for any term, then the revised standing will be reflected on the student's transcript. If standing is changed from "Dismissal" to a higher standing, it will be recorded as "standing from Dismissal" and the dismissal will continue to be counted with respect to regulations and policies related to Withdrawal and Readmission readmission. The major school may choose to impose additional restrictions, including the requirement of a sit-out term.
  5. A course is not eligible for grade substitution if the student was found responsible for any academic misconduct in that course.

Addendum to April 16 Minutes (4/23/10):

Deleted language

New language

XII. Examinations

D. Regulations Covering Final Examinations

1)       In regularly scheduled lecture courses of the Institute, a final examination shall be administered at the time specified in the official final examination schedule as distributed by the Office of the Registrar. In courses such as seminars, senior design, capstone, writing courses, and laboratories final examinations may be waived and may be replaced with appropriate assessment. The decision to give a final examination in these courses shall be made by the instructor of record. An announcement of policy shall be made to the class at its first meeting and included in the class syllabus.

2)       No assessment other than final examinations or their replacement may be due during the final examination period.

3)       Requests to change a class examination time within the final examination week must be submitted to the chief academic officer of the department of instruction for approval no later than one week before the beginning of final examinations. Any such request must have the unanimous approval of the class as shown by secret ballot, as well as approval by the instructor of the class.

4)       A change in the period for a final examination for an individual student will not be permitted but change permitted, ordinarily; such may be allowed for hardship cases at the discretion of the instructor. The request for a change must be justified in writing by the student and shall be submitted to the instructor prior to final examination week and may be rescheduled to an appropriate time.

5)       In the event a student has two examinations scheduled for the same period, the conflict shall be resolved by the course having the lowerst number being shall be considered in conflict and the student shall notify the instructor no later than two weeks before the Monday of the week of final examinations.   In such case, the The final examination in that course shall be given during the conflict examination period or, by agreement of the instructor and the student, at a mutually satisfactory time. If the student notifies the instructor after the above deadline but before the Monday of the week of final examinations, the student shall, at the discretion of the instructor:  (1) receive a course grade of Incomplete, with an opportunity to take a makeup final examination the following term (and have the course grade changed as warranted by the results of the test), or (2) be given the final examination during the conflict period or at an alternative time during the week of final examinations.  A student who fails to notify the instructor of the conflict before the Monday of the week of final examinations shall, at the discretion of the instructor: (1) receive a score of zero on the final examination, or (2) be given the final examination during the conflict period or at an alternative time during the week of final examinations. 

6)       In the event a student is scheduled for three examinations in one day, that the examination scheduled for the middle period shall be considered in conflict and the student shall notify the instructor no later than two weeks before the Monday of the week of final examinations.   In such case, the The final examination in that course shall be given during the conflict examination period or, by agreement of the instructor and the student, at a mutually satisfactory time. If the student notifies the instructor after the above deadline but before the Monday of the week of final examinations, the student shall, at the discretion of the instructor:  (1) receive a course grade of Incomplete, with an opportunity to take a makeup final examination the following term (and have the course grade changed as warranted by the results of the test), or (2) be given the final examination during the conflict period or at an alternative time during the week of final examinations, or (3) be given the final examination at the time schedule for the course.  A student who fails to notify the instructor of the conflict before the Monday of the week of final examinations shall, at the discretion of the instructor: (1) receive a score of zero on the final examination, or (2) be given the final examination during the conflict period or at an alternative time during the week of final examinations, or (3) be given the final examination at the time scheduled for the course.