Student Regulations Committee
Minutes of Meeting
September 22, 2005
Attending: K. Barefield (CHEM), R. Barke (PUBPOL), L. Jacobs (CEE), R. Pikowsky (Registrar), W. Schafer (Student Affairs), J. Streater (ME)
Barefield was re-elected chair for AY 05-06.
Registrar Reta Pikowsky asked the committee to consider whether it was necessary for students who withdrew from summer term to petition for readmission for fall term. The issues were explained in an email to the Chair from Debbie Williamson, which was distributed (attached). The committee was clearly not unopposed to the notion of changing the current policy (Section VIIIa) to provide an exception for summer term students, but the discussion turned to the bigger issue of the increased number of petitions to the IUCC and about readmission petitions in general. After it was learned that readmission petitions were almost always approved, the suggestion was made that the Registrar convene a committee to discussion readmission petitions in general and to consider whether policies might be adopted that would reduce the number.
At 09:54 AM 6/24/2005 -0400, you wrote:
As part of a meeting this week, the subject of summer withdrawals for undergraduates was discussed. Dr. McMath asked me to write up a proposed change in Rules and Regs that would allow students to withdraw during the Summer without having to petition to return for the Fall. This will not change anything about late withdrawals that the IUCC must approve and we would continue to place holds on the students who need a doctor's letter to return. Would you think about this and copy all of us on any responses? Thanks.
Currently, Rules and Regulations reads:
VIII. Withdrawal from School and Readmission
Withdrawal from school will not be permitted after 60 percent of the term except in cases of hardship as determined by the Institute Undergraduate Curriculum Committee or Graduate Committee, as appropriate. With the exception of part-time graduate students, students who withdraw from school and receive all grades of W will not ordinarily be permitted to re-enroll the next succeeding term. A student may withdraw from school via the Student Access System by the posted deadline in the Official School Calendar published in the OSCAR. All holds on the student's record must be cleared prior to withdrawal.
Would there be a problem of making an exception for undergraduate students enrolled during the Summer Term (or at least for part-time undergraduates). I know that the original thinking on withdrawals was that if a student had to withdraw from school, it was for a serious reason. The Institute wanted to know that the issue had been resolved prior to the time that the student returned to school. However, many students enroll in Summer Term for a limited number of hours and then withdraw. Some of the typical reasons listed on petitions include (1) they found a summer job and can't continue the course, (2) they have decided that the accelerated pace of the Summer Term is more than they can handle, (3) they need to go home for some reason. Do you think the committee would entertain the thought of changing the rule to read:
With the exception of part-time graduate students, students who withdraw from school during the Spring and Fall Terms and receive all grades of W will not ordinarily be permitted to re-enroll the next succeeding term.
Debbie S. Williamson
Georgia Institute of Technology
(404) 894-0285 - voice
(404) 385-1695 - fax