Student Regulations Committee


March 27, 2002



Members Present:  L. Barajas (G. Student); P. Benkeser (BME), Chair; R. Barke (PUBPOL); E.K. Barefield (CHEM); L. Jacobs (CEE); A. Larson (ME); L. Wilcox (Student Affairs)


Members Absent:  D. Allen (Ex. Board Liason); E.W. Looney (UG Student); J. McIver (Registrar) and B. Walker (LIB); N. Watson (UG Student);


Visitors:  K. Boyd (Std Affairs), E. Chernow (Std. Affairs)



1.      The Committee was asked by the Executive Board to comment on a proposed “Policy on Religious Observances” (see attachment 1).  Members of the Committee had a number of concerns regarding the proposed policy.  These included:


·        Can individual faculty make the decision as to what constitutes a “major observance”?  Consistency is important – we won’t get this with individual faculty making these decisions.

·        Why not just leave the policy “unwritten” and rely on the judgment of individual faculty?

·        There is a potential for this bogging down the Institute.

·        What do “reviewed with sensitivity” and “penalized” mean in the context of this policy?

·        If this policy is to be adopted, the first sentence should read “It is the policy of the Institute ……..”


2.      The Committee responded to a request by the Dean of Students to interpret the statement “It is not the intention of these procedures to provide a forum for questioning the judgment of grading policies of the faculty” found in the introduction of Section XXI Student Academic Grievance Procedures in the Student Rules and Regulations.   The concern is that this statement has been interpreted by some to mean that a student has no recourse when they receive a grade based on what they perceive to be an unfair grading procedure.


It was the opinion of the Committee that this statement does NOT prevent a student from filing an appeal to the Student Academic Grievance Committee on matters concerning grading procedures.


3.      The Committee reviewed a proposal from the Statutes Committee regarding the inclusion of the Registrar as an ex-officio member of the Student Regulations Committee.  The Committee unanimously recommended to the Statutes Committee the following changes (additions  deletions) to the Statutes:  The Student Regulations Committee shall consist of four members of the Corps of Instruction, elected from the Academic Faculty, two administrators elected from the Academic Faculty, two undergraduate students with at least junior standing elected by the Student Council, and one graduate student elected by the Graduate Student Senate.  The Chair shall be elected annually by the Committee from among the elected Corps of Instruction members.  The Secretary shall be appointed by the Chair from among the other members.  The Administrator in charge of student affairs and the Registrar shall be an ex officio members without voting rights.


4.      Senior Associate Dean of Students Karen Boyd reviewed proposed changes to the Academic Honor Code.  The Committee deferred action on the proposal to its next meeting.

Attachment 1



Policy on Religious Observances


It has always been the policy of the Institute to permit students and faculty to take part in those major observances set aside by their religious faith.


It is the responsibility of those students who wish to be absent for religious reasons to notify faculty members as soon as possible after the beginning of the semester and no later than two weeks prior to the observance as to their intention to miss a particular class session. Students will be responsible for making up work that is missed as a result of absence/s. It is the responsibility of the faculty to ensure that student requests are reviewed with sensitivity and that no student is penalized as a result of this type of absenteeism. It is also the responsibility of those faculty members who wish to be absent to notify their school chairs and make arrangements to have their classes covered.