Student Regulations Committee
November 24, 2003
Present: Kent Barefield (CHEM), R. Barke (PUBPOL), P. Benkeser (BME) – Chair, L. Jacobs (CEE), D. Kang (UG Student, D. Puckett (UG Student); B. Walker (LIB); and L. Wilcox (Student Affairs)
Absent: T. Habetler (ECE);
Guest: D. Williamson (Registrar)
Committee revisited the proposed change to the grade appeal procedure that was
tabled at the 30 September 2003 Academic Senate meeting. The consensus of the Committee was that a
relatively minor wording change was needed to clear up the confusion that
caused it to be tabled. The Committee
unanimously recommended approval of the following change to the Student Rules
and Regulations (addition,
XX. Student Academic
A. Applicability of the Grievance Procedures
1. Subject Matter: These procedures apply to the review of grievances concerning academic matters and grade disputes. Grade appeals must be initiated by the grievant within their next enrolled term following the term of the course in question, and best efforts should be applied to resolve the appeal within that term.
a brief discussion, the Committee unanimously approved the following changes to
the Student Rules and Regulations that were recommended to it by the Institute
Undergraduate Curriculum Committee (IUCC): (added text,
a) Minimum C grade for acceptance of credit for cross/concurrent-registered courses
XI. Cross Enrollment and Concurrent Registration
4. Cross enrollment and concurrent registration courses must be completed with a grade of C or better in order to receive credit for the course. Credits earned under cross enrollment will be handled as transfer credit, but will count as resident credit toward a degree. Credits earned under concurrent registration will be handled as regular transfer credit. Grades received in cross enrollment or concurrent registration courses will not be included in the calculation of the grade point average. No credit will be awarded until an official transcript from the participating institution is received by the Georgia Tech Registrar's Office.
b) Change of W grades to F based on academic misconduct
XIX. Student Code of Conduct
E. PROCEDURAL RIGHTS, ADJUDICATION, AND SANCTIONS
Non-standing related sanctions
Change of grade for the course in which a violation of the Honor Code occurred. This may include the assignment of an F grade in a course from which the student had withdrawn and received a grade of W.
c) Establishment of a “curriculum year” with common effective date for curriculum changes
II. Academic Calendar
The standard academic calendar of the Georgia Institute of Technology consists of fall and spring semesters and an accelerated summer session. Each semester normally includes approximately 15 weeks of instruction plus one week of final examinations; the normal summer session includes approximately 11 weeks of instruction plus one week of final examinations. An "academic year" consists of the fall and spring semesters
; a "catalog year"
consists of an academic year plus the preceding summer session.
"Term" may refer to either a semester or a summer session. The Office
of the Registrar publishes the official calendar for each academic term.
B. Other Academic Terms
1. Requirements for degrees and minors shall be specified for each curriculum year, which is comprised of a summer term plus the immediately following fall and spring semesters. This designation shall be independent of any schedule for publication of such requirements in printed or electronic form.
2. All changes in degree and minor requirements shall become effective at the beginning of the next curriculum year following final approval by the Institute Undergraduate Curriculum Committee, Institute Graduate Committee, Academic Senate, and/or University System, as appropriate.
3. The Registrar’s Office shall maintain an archival record of all degree and minor requirements associated with each curriculum year.
XIII. Undergraduate Degrees
D. Requirements for a Degree
Students, with the approval of their school or specialization, may satisfy the
requirements for an undergraduate degree by meeting all of the requirements
in associated with any one of the catalogs curriculum
year in effect during the period of their enrollment in the Institute
or during their last two years (prior to their enrollment at Georgia Tech) in
the program at one of the RETP schools. A catalog curriculum
year is in effect for a student only if the student's date of
matriculation is prior to the ending date of the spring term concluding
that curriculum year. shown in the calendar printed in the
d) Minimum waiting time of one term, rather than one semester, following academic dismissal
VIII. Withdrawal from School and Readmission
A student who has been dropped once for unsatisfactory scholarship will
ordinarily not be readmitted. A student who seeks an exception to this rule
must have been out of the Institute for at least one term
of the academic
year and have had a conference with the major school concerning the
readmission. The readmission application deadline for a student who has been
dropped is two months prior to the published readmission deadline for the term.
Because the summer term is not included in the academic year, students
who are dropped at the end of the spring term will not be eligible for
readmission until the beginning of the following spring term.
e) Calculation of academic standing for students with a term GPA of less than 1.00
VI. Scholastic Regulations
C. Academic Standing
5. Academic probation
a) A student on academic warning whose academic average is below the minimum satisfactory scholarship requirement for any term shall be placed on academic probation.
b) An undergraduate student in good academic standing whose academic average for any term is 1.00 or below, based on at least six credit hours, shall be placed on academic probation.
b) A student also may be placed on academic probation
through other actions, as described in the following section.
6. Dismissal for
a) The Institute may drop from the rolls at any time a student whose record in scholarship is unsatisfactory.
b) An undergraduate student whose academic average for any term is 1.00
or below may be referred to the Undergraduate Curriculum Committee, which may
place the student on academic probation or drop, regardless of the student's
previous record, if such action is deemed advisable. b
c) A graduate student whose academic average for any
term is 2.00 or below may be placed on academic probation or dropped,
regardless of the student's previous record.
d) A student on academic probation whose scholastic
average for the term of probation is below the minimum satisfactory scholarship
requirement and whose overall academic average is below the minimum
satisfactory scholarship requirement shall be dropped from the rolls for
d) An undergraduate student on academic warning whose academic average for any term is 1.00 or below, based on at least six credit hours, shall be dropped from the rolls for unsatisfactory scholarship.
e) The record of a student on academic probation whose term average is unsatisfactory, but whose overall academic record is satisfactory, may be reviewed by the Undergraduate Curriculum Committee or the Graduate Committee, as appropriate. The student may be dropped or may be continued on academic probation.
f) Completion a minimum of 60 hours in residence for academic honors
XIII. Undergraduate Degrees
E. Graduation with Academic Distinction
A student must have earned at least 60
semester credit hours (excluding remedial course work) at Georgia Tech to
graduate with highest honor, with high honor, or with honor.
3. The grade substitution policy proposed by the IUCC at its 3 September 2003 meeting was briefly discussed. It was decided that the Committee will delay action on this proposal until both students and faculty had an opportunity to discuss its ramifications. The Committee tentatively decided to meet in late January 2004 to begin formal discussions of the proposal.
4. The Committee also agreed to consider Prof. Barefield’s request to consider eliminating Section VII.B.2. of the Student Rules and Regulations at its next meeting.