Student Regulations Committee

November 24, 2003

Minutes

 

 

Present: Kent Barefield (CHEM), R. Barke (PUBPOL), P. Benkeser (BME) – Chair, L. Jacobs (CEE), D. Kang (UG Student, D. Puckett (UG Student); B. Walker (LIB); and L. Wilcox (Student Affairs)

 

Absent: T. Habetler (ECE);

 

Guest: D. Williamson (Registrar)

 

 

1.      The Committee revisited the proposed change to the grade appeal procedure that was tabled at the 30 September 2003 Academic Senate meeting.  The consensus of the Committee was that a relatively minor wording change was needed to clear up the confusion that caused it to be tabled.  The Committee unanimously recommended approval of the following change to the Student Rules and Regulations (addition, deletion)

 

XX. Student Academic Grievance Procedures
A. Applicability of the Grievance Procedures
1. Subject Matter: These procedures apply to the review of grievances concerning academic matters and grade disputes. Grade appeals must be initiated by the grievant within their next enrolled term following the term of the course in question, and best efforts should be applied to resolve the appeal within that term.

 

2.      After a brief discussion, the Committee unanimously approved the following changes to the Student Rules and Regulations that were recommended to it by the Institute Undergraduate Curriculum Committee (IUCC): (added text, deleted text)

a)      Minimum C grade for acceptance of credit for cross/concurrent-registered courses

XI. Cross Enrollment and Concurrent Registration

B. Eligibility

4. Cross enrollment and concurrent registration courses must be completed with a grade of C or better in order to receive credit for the course.  Credits earned under cross enrollment will be handled as transfer credit, but will count as resident credit toward a degree. Credits earned under concurrent registration will be handled as regular transfer credit. Grades received in cross enrollment or concurrent registration courses will not be included in the calculation of the grade point average. No credit will be awarded until an official transcript from the participating institution is received by the Georgia Tech Registrar's Office.

b)      Change of W grades to F based on academic misconduct

XIX. Student Code of Conduct

E. PROCEDURAL RIGHTS, ADJUDICATION, AND SANCTIONS

Non-standing related sanctions

Grade Change
Change of grade for the course in which a violation of the Honor Code occurred.  This may include the assignment of an F grade in a course from which the student had withdrawn and received a grade of W.

c)      Establishment of a “curriculum year” with common effective date for curriculum changes

II. Academic Calendar

Standard Calendar
The standard academic calendar of the Georgia Institute of Technology consists of fall and spring semesters and an accelerated summer session. Each semester normally includes approximately 15 weeks of instruction plus one week of final examinations; the normal summer session includes approximately 11 weeks of instruction plus one week of final examinations. An "academic year" consists of the fall and spring semesters; a "catalog year" consists of an academic year plus the preceding summer session. "Term" may refer to either a semester or a summer session. The Office of the Registrar publishes the official calendar for each academic term.

B. Other Academic Terms

C. Curriculum Year
1. Requirements for degrees and minors shall be specified for each curriculum year, which is comprised of a summer term plus the immediately following fall and spring semesters.  This designation shall be independent of any schedule for publication of such requirements in printed or electronic form.
2. All changes in degree and minor requirements shall become effective at the beginning of the next curriculum year following final approval by the Institute Undergraduate Curriculum Committee, Institute Graduate Committee, Academic Senate, and/or University System, as appropriate.
3. The Registrar’s Office shall maintain an archival record of all degree and minor requirements associated with each curriculum year.

 

XIII. Undergraduate Degrees

D. Requirements for a Degree

2. Students, with the approval of their school or specialization, may satisfy the requirements for an undergraduate degree by meeting all of the requirements listed in associated with any one of the catalogs curriculum year in effect during the period of their enrollment in the Institute or during their last two years (prior to their enrollment at Georgia Tech) in the program at one of the RETP schools. A catalog curriculum year is in effect for a student only if the student's date of matriculation is prior to the ending date of the spring term concluding that curriculum year. shown in the calendar printed in the catalog concerned.

d)      Minimum waiting time of one term, rather than one semester, following academic dismissal

VIII. Withdrawal from School and Readmission

B. Readmission

5. A student who has been dropped once for unsatisfactory scholarship will ordinarily not be readmitted. A student who seeks an exception to this rule must have been out of the Institute for at least one term of the academic year and have had a conference with the major school concerning the readmission. The readmission application deadline for a student who has been dropped is two months prior to the published readmission deadline for the term. Because the summer term is not included in the academic year, students who are dropped at the end of the spring term will not be eligible for readmission until the beginning of the following spring term.

e)      Calculation of academic standing for students with a term GPA of less than 1.00

VI. Scholastic Regulations

C. Academic Standing

5. Academic probation
a) A student on academic warning whose academic average is below the minimum satisfactory scholarship requirement for any term shall be placed on academic probation.
b) An undergraduate student in good academic standing whose academic average for any term is 1.00 or below, based on at least six credit hours, shall be placed on academic probation.
cb
) A student also may be placed on academic probation through other actions, as described in the following section.

6. Dismissal for unsatisfactory scholarship
a) The Institute may drop from the rolls at any time a student whose record in scholarship is unsatisfactory.
b) An undergraduate student whose academic average for any term is 1.00 or below may be referred to the Undergraduate Curriculum Committee, which may place the student on academic probation or drop, regardless of the student's previous record, if such action is deemed advisable.
bc) A graduate student whose academic average for any term is 2.00 or below may be placed on academic probation or dropped, regardless of the student's previous record.
cd) A student on academic probation whose scholastic average for the term of probation is below the minimum satisfactory scholarship requirement and whose overall academic average is below the minimum satisfactory scholarship requirement shall be dropped from the rolls for unsatisfactory scholarship.
d) An undergraduate student on academic warning whose academic average for any term is 1.00 or below, based on at least six credit hours, shall be dropped from the rolls for unsatisfactory scholarship.
e) The record of a student on academic probation whose term average is unsatisfactory, but whose overall academic record is satisfactory, may be reviewed by the Undergraduate Curriculum Committee or the Graduate Committee, as appropriate. The student may be dropped or may be continued on academic probation.

f)        Completion a minimum of 60 hours in residence for academic honors

XIII. Undergraduate Degrees

E. Graduation with Academic Distinction

2. A student must have earned at least 60 70 resident semester credit hours (excluding remedial course work) at Georgia Tech to graduate with highest honor, with high honor, or with honor.

 

3.      The grade substitution policy proposed by the IUCC at its 3 September 2003 meeting was briefly discussed.  It was decided that the Committee will delay action on this proposal until both students and faculty had an opportunity to discuss its ramifications.   The Committee tentatively decided to meet in late January 2004 to begin formal discussions of the proposal.

 

4.      The Committee also agreed to consider Prof. Barefield’s request to consider eliminating Section VII.B.2. of the Student Rules and Regulations at its next meeting.