Student Regulations Committee

February 4, 2005

Minutes

 

 

Present: K. Barefield (CHEM) - Chair, J. McIver (Registrar), M. Clark (UG Student),), W. Drummond (ARCH), L. Jacobs (CEE), J. Streator (ME), W. Schafer (Student Affairs)

 

Absent: R. Barke (PUBPOL), T. Habetler (ECE)

 

Visiting: Gary May (Presidentís Office)

 

Agenda: 1) Approval of minutes of December 3, 2004 meeting
2) Grade substitution policy

 

 

 

The meeting convened at 9:00 am.

 

1) The minutes of December 3, 2004 were approved, with the substitution of Danielle McDonaldís name for Andrea Goldblumís.

 

2) Grade substitution policy

 

Gary May briefed the committee on the origin of the notion of a grade substitution policy at Georgia Tech.† Dr. May indicated that this was one of a number of recommendations that came out of the Presidentís administrative retreat on student retention a few years ago.† The notion of grade subsititution (also known as grade forgiveness) was discussed with Deanís, Assoc. Deanís, etc. and was ultimately referred to the IUCC for faculty discussion.† The IUCC developed a draft policy in fall 2003, which was forwarded to the Student Regulations Committee (SRC) for further consideration.† In the intervening months the merits of such a policy have been deliberated by the Executive Board, student forums, and the campus news media.

 

The SRC has devoted portions, or in some cases all, of several meetings over the past fifteen or so months to discussion and refinement of the IUCC draft policy.† The IUCC version restricted grade subsitution to 1000 level courses (up to three) taken any time during the studentís career at Georgia Tech.† Members of the SRC felt strongly that grade substitution should be limited to courses taken by first-time freshman during their first two terms in residence, but that any course regardless of level taken during this period should qualify.† The policy was reformulated in this light but it was decided to delay further action until an assessment of the impact of the policy could be performed by the Office of Institutional Research and Planning.† IRP provided the results of their analysis of student performance in 1000 and 2000 level courses in summer 2004.

 

Discussion of the SRC draft policy was undertaken to be sure that each item had been corrected crafted and that the nuances of each were well understood.

To qualify for grade substitution courses must be taken during the studentís first four terms in residence.† Summer term counts as a term in residence.

 

Grade substitution applies only to first-time freshman as defined by the Registrarís office, but not to transfer students.† First-time freshman are those students who are matriculating for the first time as regular college students and does not exclude students who may have sophomore or, in a few instances, junior standing as a result of a combination of AP/IB/SATII or join enrollment credit.

 

Any instance of academic dishonesty should disqualify the student from grade substitution even if the infraction did not determine the final grade in the course.† To clarify this point item 5 in the policy was reworded as follows:† A course is not eligible for grade substation if a student was found responsible for any academic misconduct in that course.

 

One point raised concerned the possibility that a student might successfully appeal an academic misconduct charge and become eligible to retake a course that qualified for grade substitution too late to do so.† The consensus was that the timeline for such appeals was sufficiently short that this would not present a difficulty.

 

The Registrar reminded the committee that if a student retook a course and made a lower grade the second time the lower grade was the grade used in computing the GPA.

 

The committee unanimously approved the policy as distributed at the meeting (and marked SRR Version), with the substitution for item 5 as noted above, and recommended that the policy become effective with the Fall 2005 entering class.† (A copy of the final version is attached as ďSRC recommended modifications to the Student Rules and RegulationsÖĒ)

 

For reference the IUCC draft policy is also attached.

 

3) Jo McIver indicated that she had been contacted by a student who wanted to revisit the issue of exemption of graduating seniors from final exams, which was eliminated at the time of semester conversion in 1999.† The consensus of the ensuing discussion was that the reasons for eliminating the exemption were still valid and the committee saw no need to reopen the issue.

 

The meeting was adjourned at 10:00 am.


SRC recommended modifications to the Student Rules and Regulations

(Section V) to implement a Grade Substitution Policy,

effective with the Fall 2005 entering class.

 

V. Grades and Scholastic Average (added text)

A. Grades

B. Academic Average

The academic average (or grade point average) is calculated as the ratio of the total number of quality points earned to the total number of credit hours in which a final letter grade has been assigned.

C. Grade Substitution

1.      First-time freshman students who receive a grade of D or F in a course within their first two terms in residence are eligible to repeat the course and have the original grade excluded from the computation of academic average.† Grade substitution may be used only once per course, with a maximum of two courses total.

2.      The course must be repeated at Georgia Tech within the studentís first four terms in residence.† The application for grade substitution must be filed with the Registrarís Office no later than the deadline for withdrawing from a course during the studentís next term in residence after the course is repeated.

3.      The original course and grade will continue to appear on the studentís transcript, with a notation that the course was repeated and that the original grade is not included in computation of the academic average.† Credit for the course will be counted only once.

4.      If the revised academic average results in a change in academic standing for any term, then the revised standing will be reflected on the studentís transcript.† If standing is changed from Dismissal to a higher standing, it will be recorded as ďstanding from DismissalĒ and the dismissal will continue to be counted with respect to regulations and policies related to Withdrawal and Readmission.

5.      A course is not eligible for grade substitution if the student was found responsible for any academic misconduct in that course.

6.      The grade substitution policy (including, but not limited to, course eligibility, number of courses, time limits, and deadlines) is not subject to exceptions and may not be petitioned to the Undergraduate Curriculum Committee.


IUCC draft policy on grade substitution

V. Grades and Scholastic Average (added text)

A. Grades

B. Academic Average

The academic average (or grade point average) is calculated as the ratio of the total number of quality points earned to the total number of credit hours in which a final letter grade has been assigned.

C. Grade Substitution

1.      Students who receive a grade or D or F in a 1000-level course, taken in Fall 2003 or later, may be eligible to repeat the course and have the original grade excluded from the computation of academic average.† Grade substitution may be used only once per course, with a maximum of three courses total.

2.      The course must be repeated at Georgia Tech before the student has earned 61 or more resident credit hours.† The application for grade substitution must be filed with the Registrarís Office no later than the deadline for withdrawing from a course during the studentís next term in residence after the course is repeated.

3.      The original course and grade will continue to appear on the studentís transcript, with a notation that the course was repeated and that the original grade is not included in computation of the academic average.† Credit for the course will be counted only once.

4.      If the revised academic average results in a change in academic standing for any term, then the revised standing will be reflected on the studentís transcript.† If standing is changed from Dismissal to a higher standing, it will be recorded as ďstanding from DismissalĒ and the dismissal will continue to be counted with respect to regulations and policies related to Withdrawal and Readmission.

5.      A course is not eligible for grade substitution if the student was found guilty of academic misconduct in that course.

6.      The grade substitution policy (including, but not limited to, course eligibility, number of courses, time limits, and deadlines) is not subject to exceptions and may not be petitioned to the Undergraduate Curriculum Committee.