Student Activities Committee Minutes

November 30, 2007

 

 

Members Present: Nancy Simons (Faculty Member), Danielle McDonald (Student Affairs representative, Secretary), Brent Carter (Faculty member, Chair), Mary-Frances Panettiere (Faculty Member), Robert Butera (Faculty member), David Scott (Faculty member), SGA representatives Mark Youngblood, Adam Brancato, John Bowen

 

Members Absent: Robert Wood (Executive Board Liaison)

 

Call Meeting to Order

 

 

I. Charters for Consideration

 

Environmental Alliance Reid Samuel

Discussion: clarification in committee chair positions, clarified officer election process,

 

Mark moved and Rob seconded the motion to approve the charter with stipulated changes

 

Unanimously approved

 

Shotokan Karate

Tabled due to lack of representative

 

Miss Asian Atlanta Scholarship Pageant

Tabled due to lack of representative

 

Cadet Support Association Justin Stowe

Discussion: need to define officer responsibilities, clarified timeframe for advisor selection, clarified elections and amendments sections.

 

Rob moved and Mary-Frances seconded the motion to approve the charter with stipulated changes

 

Unanimously approved

 

Society of Step Jerica Richardson

Discussion: there was a lot of discussion about the purpose of the organization. What the representative said and what the documentation should were very different

 

Tabled so the organization can come to a conclusion on the purpose of the organization

 

Fastpitch Softball Club Stephanie Drewicz

Discussion: minor revisions

 

Adam moved and Nancy seconded the motion to approve the charter with stipulated changes and pending approval from the Sports Club Council

 

Unanimously approved

 

Music Production Enclave Billy Kihei

Discussion: inconsistencies, clarification in elections process

 

Mark moved and Adam seconded the motion to approve the charter with stipulated changes

 

Unanimously approved

 

Net Impact Charity Winslow

Discussion: clarifications in elections process, committee chairs, and dues

 

Mark moved and Mary-Frances seconded the motion to approve the charter with stipulated changes

 

Unanimously approved

 

II. Other Business

 

Advisor Liability Coverage Danielle informed the committee of the discussion that took place with legal affairs regarding having a written statement about coverage for student organization advisors. At the meeting it was discussed that there would need to be required training for advisors and SAC was asked to take the lead on that. We will discuss more after a follow up meeting with legal affairs

Academic standing and extracurricular activities Danielle informed the committee of the Faculty/Senate decision to take way the policy that states that students who are on academic probation can not participate in extracurricular activities and whether we wanted to put it in JCOC policies instead. Due to time constraints the committee did not have time to discuss this further.

Future discussion items: It was recommended that we have a meeting focusing on making changes to the Chartering packet, specifically the constitution template. We also said we needed to discuss extracurricular involvement from students at the GT Savannah campus.