Student Activities Meeting Minutes

October 13, 2006


Members Present:  Rob Butera (Faculty member), Tom Morley (Faculty Member), Danielle McDonald (Student Affairs representative, Secretary), Brent Carter (Faculty Member, Chair), Mary-Frances Panettiere (Faculty Member), SGA representatives – Thomas Earnest, Doug Gladden, Adam Brancato


Members Absent:  Nancy Simons (Faculty Member), Robert Wood (Executive Board Liaison)


Guest Present:  Ericka McGarity, Assistant Dean of Students/Director of Student Integrity



Call Meeting to Order


New Business:


Review and give feedback on New Student Code of Conduct

            Timeline and New Code attached


Ericka McGarity:  The new Student Code of Conduct is in Rules and Regulations.  She is compiling all the feedback she receives and will be forwarding them to the Committee to make decisions on.



Brent Carter:  Why are revising it and how was it done?



            New Vice President

            New Director of Student Integrity

            Assessment of the Code with Don Gehring Fall ‘05

            Spring ’06 Committee formed with Ray Vito chair and faculty, students, staff, legal, police

            Students did not understand the process

            Process was too lengthy with all the appeal options


Outline of Changes to the Student Code of Conduct – pasted from email from Ericka




A. General

o       Added new definitions for streamlined process

o       Reworded some existing

o       Deleted some due to new language


B. Prohibited Academic Misconduct – moved up for better read and flow


C. Prohibited Nonacademic Misconduct – moved up for better read and flow


D. Student Code of Conduct Procedure – Complete overhaul of the entire Conduct

      Process – Moved below charges for better read and flow


E.   Sanctions


F.   Interim Suspension:  reworded and a new process designed.


G. Appeal Procedures


H. Record Keeping


Brent:  Where is the line between what the police handle as criminal and what we handle?


Ericka:  A case can be dealt with in both arenas at the same time if there is criminal activity.  Usually the police decide if they also want to address it.  We are also required to report some activities to authorities.


Rob:  Why is there not a timeline for Interim Suspension?

Ericka:  This was discussed a lot.  We can’t put a timeline because of cases where students are in jail or instituted for psych reasons.  We have no way of knowing when they will get out.  They are notified when they will have a meeting with the Dean of Students upon their return.


Danielle:  Why Disciplinary probation both a low and high level sanction?

Ericka:  Depends on the severity of the incident


Brent:  What is suspension held in abeyance?

Ericka:  High level probation or warning – usually used when some still needs to be in school but nothing else.


Thomas:  Why are advisors not allowed to be lawyers in the hearing?

Ericka:  This is an educational/investigational process, not legal.  Lawyers don’t understand this and have disrupted the process in the past.  When lawyers are present, it becomes a legal process and our lawyers have be present.  Students and faculty shoud not have to interpret the law or answer to legal questions.


Doug:  Requested clarity on housing charges – so could be charged in 3 areas, criminal, code, and housing?

Ericka:  Yes, but housing and OSI work together so they student only has to go through 1 Institute process.


Doug:  Timeline for Student Organization Code of Conduct?

Ericka:  After this is finished – probably start in Spring – will put together a committee

Doug:  Where did old 10c go?

Ericka:  Editing error in this version, should be there


Doug:  Why did the computer policy get separated?

Ericka:  For tracking purposes – we have had increases in this being filed with OSI, so we needed to be able to track it.  It is only sent to OSI after the 3rd offense.


Doug:  editorial and definition suggestions


Doug:  This is very easy to understand the process now.


Doug:  Appeal Procedures – right now can’t change or reverse the original decisions

Ericka:  need to add that because they do.  The appeal process will be looked at again and my be revised in the future.


Doug:  if decision is remanded, can they appeal to the Board of Regents?

Ericka:  No, Board of Regents considers final decisions.


Danielle suggested changes in the Flow Charts


Discussed dissemination suggestions.