Ad-Hoc Study Abroad Committee

Transitional Meeting with Study Abroad Subcommittee

Meeting Minutes

October 8, 2001



Members Present:  Kent Barefield (CoS; Chair), Doug Allen (Arch), David Finekelstein (Physics), Larry Jacobs (CEE), Ronald Lewcock (Arch), Xiaoliang Li (Mod Langs), Carole Moore (HTS), Bill Sayle (ECE); Lakshmi Sankar (AE), Jo McIver (Registrar), Amy Bass Henry (Int’l Education), Harvey Charles (Int’l Education).


Members Absent: Yves Berthelot (ME), Eric Carlen (Math), Greg Nobles (HTS), Randy Nordin (Legal), Gary Parker (ISyE), Tom Sanders (MSE), Mark Smith (ECE), Bruce Spratt (Gen. Accounting), Francis Ulgado (Mgt).



Kent Barefield and other Ad-Hoc members highlighted some of the issues that the Ad-Hoc Study Abroad Committee has addressed and/or that the group feels still need to be addressed:

1)      Contact hours: Lab and tour hours have to be converted to contact hours.  As a general rule, programs have counted 3 hours of a guided tour or similar activity as 1 contact hour.  Is this appropriate for all programs and all disciplines?  Or should different disciplines (architecture vs. engineering, for example) count those hours differently?

2)      Effective load:  Most study abroad programs have a different schedule and duration than an on-campus semester. If a program is only 7 weeks, what is the maximum number of credit hours they should be allowed to take?

3)      Venue:  Are facilities suitable for what should take place academically?  This is not usually a problem for programs affiliated with universities that use classroom space of the universities, but has been an issue sometimes when programs use hotels and conference centers for classes.

4)      Conflict between drop dates:  During Spring Semester 2001, the Ad-Hoc Study Abroad Committee voted not to allow drops as part of the Oxford Summer Program. Should this policy be continued and extended to all programs?  If drops are allowed, what will the deadlines be?

5)      Reporting of mid-term grades for 1000- and 2000-level classes:  There have not been any 1000-level courses, but there are some 2000-level courses offered as part of study abroad programs.

6)      Reporting grades:  One study abroad program finishes its courses after grades are due on-campus. 

7)      How much of a program needs to take place abroad for it to be considered a study abroad program, particularly for tuition purposes?  In-state participants in study abroad programs pay resident tuition only (they do not pay other fees such as transportation and athletic).  Out-of-state participants in study abroad programs pay resident tuition plus $250, which represents a large tuition break for them.  Should there be a minimum percentage of a program (in terms of time and/or credits) that takes place abroad for it to benefit from the favorable tuition rates?

8)      Pass/Fail:  Should Pass/Fail be an option for classes taught as part of study abroad programs?

9)      Student Evaluations:  The Office of International Education will provide the Study Abroad Subcommittee with a copy of the evaluation form it has recently developed and that it will distribute to all participants in summer 2001 and future programs. 


Lakshmi Sankar asked whether graduate and undergraduate programs have been reviewed by the ad-hoc committee.  Amy Henry replied that there is only one program, Modern Architecture and the Modern City, that is specifically for graduate students and it has been reviewed by the ad-hoc committee each year.  There are other programs that offer graduate sections of courses in order to allow the participation of graduate students, but those are programs mainly geared towards undergraduates.


The group reviewed the structure of the Chemical Engineering in London Program, who provides the instruction, the number of contact and credit hours.  The only changes from previous years are the dates, the cost, and the faculty member accompanying the group.  The proposal states that one of the courses offered is “ChE 4903:  Special Topics in Chemical Engineering”.  Kent Barefield asked Amy Henry to check with the program to make sure this is really supposed to be “Special Problems” and to amend the proposal accordingly.  All voting members present at the meeting voted to approve the Chemical Engineering in London Program for summer 2002.


The following programs were also reviewed and all voting members present at the meeting voted to approve them for summer 2002:

1.      GT Lorraine Summer Program for Undergraduates (CoA 2242; ECE 2040, 3075, 3710, 4000; ECON 2016, FREN 1002, HTS 2084, 48xx; ISyE 2027, 4xxx; ME 2016, 3340, 48xx; MGT 3150, 3300, 4191)

2.      Modern Architecture and the Modern City (ARCH 6153; ARCH 4123; ARCH 8901; ARCH 8911, 8921, or 8931; 9 credits hours minimum, 12 credit hours maximum)

3.      Languages for Business and Technology, France (FREN 3691, 3692, 3693; 9 credit hours)

  1. Field Work in Animal Behavior (PSYCH 4310, 4320; 6 credit hours)
  2. Chemical Engineering in London (ChE 4200, 4903; 8 credit hours)