Academic Services Committee


November 2, 2005





Members Present:  Robert Braga (CHEM), Carol Colatrella (LCC), Jeffrey Donnell (ME), Maureen Kilroy (Grad Office), Nancey Green Leigh (ARCH), Jim Sowell (PHYS), Jane Weyant (CoE).


Members Absent:   Bobby Beaulieu (SGA), Joseph Hoey (OARS), Myrtle Turner (GTRI). 


Visitor:  Richard Meyer, Dean and Director of the Georgia Tech Library.     


1.        The meeting came to order at 1:05 p.m. on November 2, 2005 in the Ferst Room, on the 7th floor of the Georgia Tech Library. 


2.        Richard Meyer gave an overview of the Library’s approach to growth in the immediate future and outlined the environmental influences that govern that growth.   The following points were made: 



·         Intellectual content is increasingly being presented and accessed electronically rather than in traditional print forms. 

·         Georgia Tech’s faculty research is increasingly prolific.

·         Georgia Tech’s students are increasingly collaborative.

·         Georgia Tech provides modest financial resources to the Library.  It was pointed out that the MIT library is only modestly larger than Georgia Tech’s (2.7 million volumes at MIT versus 2.3 million volumes at GT), yet MIT’s library staff and budget are almost twice as large as those available to the GT library. 


Responses to Challenges (general)

·         The Library is identifying and closing down service areas that are underused.

·         The Library is shifting triage activities (information desks and the like) to the front entrance.

·         The Library is implementing digital initiatives to collect, manage and protect increasing volumes of digital information.  One of these digital initiatives, The SMARTech digital repository, is now accepting contributions from the Georgia Tech community. 

·         To better meet the needs of undergraduate students, the Library is re-engineering services in collaboration with CETL and OIT.


Specific Recent Developments

Digital Support

·         Development of the SMARTech Institutional Repository.

·         Streamlining online subscriptions and delivery, modifications to the checkout period for books, reduction of some fees. 



·         Augment the West Commons area.

·         Redevelopment of the First Floor East.

·         Future development of the ILRC.


Undergraduate Support

·         A Student Advisory Council has been formed to provide input on the Library’s operations and resources.

·         Facilities have been modified to accommodate student learning activities.

·         Services are being enhanced in collaboration with CETL, OIT and others. 


Faculty Research Support

·         Faculty needs are being addressed by the Library’s digital initiatives.  A funding increase is needed in order to maintain services at the current level. 


3.        Dean Meyer pointed out that the needs and desires of the GT community are changing, as faculty and students embrace electronic delivery of information, and as students seek out active / collaborative learning opportunities such as tutoring.  The Library is working to make space available for students to work in teams, for sponsored tutoring sessions, and for development of a drop-in writing clinic.  Additional collaborative or group learning resources will be developed as time runs on. 


4.        Dean Meyer pointed out that the libraries at Georgia Tech’s other campuses—GTL and GT Savannah—are now kept separate from the Library at the Atlanta campus.  These libraries must obtain resources and build collections independently of the Atlanta Library. 


5.        Dean Meyer also pointed out that there have been no recent rare book acquisitions, as the Library has lately concentrated on staffing rather than acquisition.  The Library will in future purchase rare books as such books come to market and as funding permits.


6.        The next meeting of the Academic Services Committee will take place at 1:00 p.m. on November 30, 2005.  The guest will be Anderson Smith, GT Vice Provost for Undergraduate Studies and Academic Affairs.      


7.        The meeting was adjourned at 2:05 p.m.


8.        After adjournment, the attached resolution of support for funding renewal of journals was prepared and distributed to the members of the committee for comment.  After comments were integrated into the statement, an e-mail vote was taken, and the resolution was approved by the committee. 


Respectfully submitted,

Jeffrey Donnell, Secretary

The Georgia Tech Academic Services Committee


A Statement of Support

Concerning the Funding for Academic Journals

at the Georgia Tech Library



On November 2, 2005, Richard Meyer, Dean and Director of the Georgia Tech Library, appeared before the GT Academic Services Committee to give an overview of the Library’s recent accomplishments and to outline its plans and concerns for the immediate future.  As part of his presentation he noted that the Library’s contracts to receive journals from several prominent publishers—Elsevier, Springer, Wiley and McClure—are set to expire during the coming year and that resources have not yet been secured to renew these contracts.  The renewal of these contracts is a matter of concern for the whole of the Georgia Tech community because these publishing houses produce journals that are key to research in many fields that Georgia Tech prizes.  Termination of these contracts would, we feel, negatively impact Georgia Tech in the following ways: 


1.       It would hinder ongoing research programs by delaying the delivery of information about new developments in rapidly changing fields;

2.       It would constrain the development of new research programs in those disciplines where current publications would no longer be readily available;

3.       It could make Georgia Tech an unattractive place to initiate a research program. 


As a response to these concerns, the Georgia Tech Academic Services Committee here voices its strong support for funding the renewal of the contracts to receive journals from these important publishing houses. 


November 18, 2005





James Sowell (Phys), Chair



Robert Beaulieu (SGA)

Robert Braga (Chem)

Carol Colatrella (LCC)

Jeffrey Donnell (ME)

Joseph Hoey (OARS)

Maureen Kilroy (Graduate Studies)

Nancey Green Leigh (CPR)

Myrtle Turner (GTRI)

Jane Weyant (CoE)