Academic Services Committee


March 2, 2006





Members Present: Robert Braga (CHEM), Carol Colatrella (LCC), Jeffrey Donnell (ME), Joseph Hoey (OARS), Maureen Kilroy (Grad Office), Jim Sowell (PHYS)(Chair), Myrtle Turner (GTRI), Jane Weyant (CoE).


Members Absent: Bobby Beaulieu (SGA), Nancey Green Leigh (CRP).


Visitor: Dr. Dana Hartley, Director of Undergraduate Academic Advising at GT


1.        The meeting came to order at 1:05 p.m. on March 2, 2006 in the French 201.


2.        Dana Hartley gave an overview of the role played by her office in support of undergraduate advising at GT. She made the following points:


         GTAAN, the Georgia Tech Academic Advisors Network, was started five years ago. It provides monthly workshops, best practices, an advising handbook, and training / orientation for new academic advisors. The Director of Undergraduate Academic Advising position was established as a result of ongoing GTAAN activities.

         The FACTS system will be replaced by Crystal Enterprise, which is expected to be up and running by the summer of 2006. For the most part, the new program will offer enhancements to the capabilities of FACTS. Users who have been developing Crystal reports from scratch or who desire to preserve particular functions from FACTS should contact Dana Hartley for details about the way the new system will meet their particular needs and for information about training for the new system.

         For easy reference, a complete listing of undergraduate advisors at GTs different departments is available through the Undergraduate Resources web page:

By accessing this address, any student can find an e-mail link to the academic advisor(s) at her department. An on-line appointment scheduler is being developed, as is a new advising web page.

         A campus center for Pre-Med advising is being created to provide an information resource for the increasing number of GT students who choose to go to medical school after they receive their undergraduate degrees from Tech. To make it easily available to all students, this center is to be located in the Library.

         SGA has worked with the Director of Undergraduate Advising to hold town hall meetings and to establish an Academic Advising Committee. In particular, SGA has worked to define

o        What students should expect their advisors to know and to do;

o        What advisors should expect students to know and to do

o        Uniform GT policies for degree petitions, for advisement and for FASET advisement.

         In connection with the Director of Undergraduate Advising, the SGA Committee on Academic Advising has conducted a best practices survey of 1500 GT students to characterize the common practices of Schools perceived to have the top advising programs. The report on this best practices survey was recently submitted to SGA.



3.        The next meeting of the Academic Services Committee will take place on April 6, 2006 at 1:00 p.m.


4.        The meeting was adjourned at 2:05 p.m.



Respectfully submitted,

Jeffrey Donnell, Secretary