Library Subcommittee, Academic Services Committee

Minutes of 10/8/03 meeting



Attending: Marlit Hayslett-Keck (proxy for Mark Kindl, GTRI); Deborah Turner (Dupree CoM); Narl Davidson (proxy for John Papastavridis, CoE); Mark Hay (Biology/CoS); Colin Potts (CoC); Carol Colatrella (LCC/IAC), and Dean Richard Meyer (Libraries).


Dean Meyer reported on several recent initiatives of the library and responded to questions.  The following topics were discussed:


1. The Library has developed a digital server for Georgia Tech dissertations and theses at  All dissertations and theses can will be submitted to this site, which is a repository of permanent digital files. 

IPST dissertations are already in the database and other GT dissertaions will begin to be added.  The office of Graduate Studies is monitoring this process.


2. The Library has purchased rights to full texts of many journal articles using SFX technology supplied by Ex Libris.  A number of indexes currently show SFX full texts for some articles.  There will be workshop opportunities for faculty and students sometime soon.  All print Elsevier and Wiley journals subscriptions will be cancelled as the library adopts electronic versions.


3.  The loss of state revenues to Galileo threatens the library's subscriptions to a significant number of journals used regularly by faculty and students.  The dean estimates that it would cost the library more than $20 million to replace subscriptions if our $700,000 share of the Galileo contribution to consortial purchasing (a lottery funded program) is dropped from the state budget.  He has informed the Provost about this situation and the Provost has helped convey our concerns to the central administration.


4.  The library website has been redesigned and is dynamic.


5.  The West Commons in the library has increased the number of users in the building. The library door count was 830,000 last year compared to 530,000 the year before.  The library staff is now exploring ways to incorporate the library's method of combining technical and reference assistance along with technology into computer labs on campus, thereby extending the library's capacities.


6. ILL journal articles now are being delivered digitally to reduce costs and to extend services.


7. The Lib QUAL + survey indicates that while undergraduates are generally satisfied with library services and graduate students note problems pertaining to accessing content and information gathering, faculty are less satisfied and ask for more delivery of content. The library staff have developed ways to adjust budgets and look for added resources to offset this issue. Some progress is being made, but state budget issues have slowed library success.


8.  The IPST transition is in process and has been somewhat bumpy.  The dean hopes to move library special collections and rare books to the facility next to the paper museum and to transfer IPST resources to the library building. This will improve opperating efficiency for IPST library users as well as others.


9.  The dean asked for committee approval to endorse the library's updated policy concerning recalled books.  Recently some faculty have not been willing to return recalled items.  The library has begun charging individuals who refuse to surrender recalled materials.  The Library subcommittee approved allowing the library to invoice these charges and to garnish paychecks if necessary.