Faculty Benefits Committee Meeting Minutes

May 5, 2009, 9:30 –11:00 AM


Present:   Bettina Cothran (chair), Wayne Book, Clint Demetriou, Chuck Donbaugh, Blair Funderburk, Barbara Henry, Sharon Ray, Barry Sharp, Marita Sullivan (guest), Teresa Snow.


Absent:   Lee Montana.


Minutes from the 4/9/09 Committee Meeting were reviewed and approved.


Old Business

Donated Sick Leave—Barbara Henry

After looking at several other programs, subcommittee (Barbara Henry, Sharon Ray, Barry Sharp, Teresa Snow) decided to model sick leave program after GTRI.

Subcommittee will continue to meet over the summer and work out details.  Some major points to be considered include:

1) funding and administration

2) designated vs. common pool

3) possible matching program for planned events (ex. Maternity, elective surgery, etc.)


It was suggested that statistics on unpaid time off could give the committee an idea of potential funding need.  The pool may be narrow due to the number of individuals that accrue large amounts of sick time at Ga. Tech.

Action Item—Chuck Donbaugh will speak with Joel Hercik further and give feedback to subcommittee over the summer. 

Action Item—Item will be put on fall agenda for further discussion.


Sharon Ray—Update on TIAA-CREF Project

Benefits team, TIAA-CREF, and 4 MBA students under direction of Dr. Jayaraman Narayanan conducted study of current GT retirement plans.   

Survey was sent out to all TRS and ORP employees (~5500 employees).  Approximately fifteen hundred responses were received.

Initial presentation of the results was made on April 21st to the Total Compensation Team, members of the Faculty Benefits Committee and Senior Leadership.  There will be a more robust report in August.


Results of the study will be used to help improve communication and education of employees with respect to retirement plans.


Marita Sullivan (OHR Research & Planning)—Update on “Great Colleges to Work”

Chronicle survey went out to 600 Faculty, Professional Staff and Administrators at GT.  The survey closed on April 24th.  The response rate was 56%.  Results will be published in the summer.


In addition, the Institute Questionnaire which consisted of 37 pages was submitted by the deadline.

Action Item—Further updates will be given the fall.


Clint Demetriou—Contract for Benefits Broker:

A committee was selected to serve as an advisory group.  Members were made up of human resources personnel and representatives from the faculty benefits committee as well as schools on campus such as Engineering, COS, etc.

A Request for Proposals was posted.  GT received 12 responses.  The companies varied in size from small to large.

HR will select top 6 and give those to the advisory committee.   Presentations will be scheduled as the selection process moves forward.

Aim of contract negotiation is to enhance benefits, enrollment services, service calls, etc.

Use of web applications may also help partially with processes that are currently manual.

Goal is to be close to a decision by June 1st

Action Item—Further updates will be given the fall.


Other summary items included updates on:

(1) Fidelity and TIAA CREF 403B accounts. 

Current indications are that things are going well.


(2) Childcare Center Status.

Chuck Donbaugh stated that plans are moving forward slowly.  An architect is being hired to draw up plans for the center.  Efforts are also being made to try to identify sources of funding.


Schedule of Upcoming Meetings

                        Monday August 24 at 9:30 -- OHR Conference Rm (220)