Faculty Benefits Committee Meeting

Monday, February 27, 2012 8:25 – 9:55 AM


Present:   Bettina Cothran (Chair), Amy Heron, Tommy Little, Dave Millard, Stella Richardson, Barry Sharp, Teresa Snow, Darlene Wright (Dir. Benefits), Robert McIntosh (Dir. Compensation)


Absent:   Debbie Lee, Wayne Book (retiree rep.)




Minutes from 1/23/12 were reviewed and approved.


Bettina Cothran:  Faculty/Staff Recognition

Debbie Lee followed up with recognition on campus.  A designated group compiled and presented information to President Peterson.  The ultimate decision was that each area will continue to formally recognize employees as they can.

Dave Millard brought the subject up to the Executive Board.  They suggested coordinating with the Faculty Honors Committee.

Bettina Cothran stated it would be good to establish guidelines for recognition.

Darlene Wright said Scott Morris (Assc VP-Human Resources) was working on developing guidelines.

Bettina Cothran emphasized that many recognitions could be fairly inexpensive--still they would be important to employees.

Tommy Little stated his department offers a group award every year to recognize employees for customer service.

Action Item—Further updates will be provided as they become available.


Darlene Wright:  2011 Open Enrollment Update


PPO open access network—There have been no further calls since Jan.  Network seems to work for most plan participants.  Efforts have been made to try to accommodate those who had issues.


Long term plan for medical policies--There have been numerous conversations with USG.  This seems to be an ongoing evaluation.  No decisions have been made.


Action Item—Further updates will be provided as they become available.



Darlene Wright:  Child Care Center Update

Second childcare center is on schedule.

In the interim, GT will still look at partnering with other childcare facilities around Atlanta. 

Bettina Cothran stated that she thinks there is a need for both daily and drop-in service.

Darlene Wright stated that BrownRichards & Associates worked with Emory to develop a site with childcare options.  They have backup care.  GT may be able to work with them to develop GT site.

Dave Millard asked about the number of people on the current waiting list.  Darlene Wright said there was 200 on the wait list, but some may have already received care.  That list is under review to assess who still needs care.

Bettina Cothran voiced a concern that staff may not be able to afford price.  Perhaps the topic should be brought up with the Family Friendly Task Force that has been recently formed on campus.

Action Item—Darlene Wright will provide further updates as they become available.


Guest Robert McIntosh (Dir. of Compensation):  Salary Compression

State university system is currently going into its 4th year without merit increases.  This is dictated by the state legislature. 

In the meantime, private companies/ organizations have offered increases. 

Salary compression, with incoming salaries coming close to or even exceeding salaries of current employees with more experience and/or higher rank, is the result.

In 2009, we implemented a promotional increase structure and have tried to put in flexibility (although current structure is much more specific for staff).

Current rate increase is capped at 10 to 15% depending on the level of promotion.  Managers can go outside this in certain cases.

OHR has tried to give managers more flexibility to make decisions.

Dave Millard commented that managers need capability to make performance based decisions.

Other Business: Agenda Items for upcoming year


After discussion, several items were identified that the FBC committee would like to focus on in the upcoming 2013-2014 school year. 


1)  Work with the Family Friendly Taskforce to improve work-life balance

2)  Maternity Leave—Would be a very important and attractive benefit.

       Currently there is a 14 day gap before short-term disability begins. 

       STD Coverage is 6 weeks for regular birth and 8 weeks for C-section.

       To be enrolled without underwriting, employee must enroll within 30 days of hire date.


3)  Explore potential for credit union location on campus.

4)  Potential for shared jobs (ex.  For people with newborns who cannot work full time).

5)  Expanded employee assistance program (discount legal services, etc)

6)  Employee Wellness (explore possibility of making CRC costs pre-tax as well as other incentives)


Action Item—The FBC will continue to generate ideas and revisit this at their last spring semester meeting.


FBC meetings for Spring Semester


April 9th


Meetings will occur in the OHR Conference Rm (229) unless otherwise noted.