Meeting of August 20, 2002

Held in the Poole Board Room of the Wardlaw Center


Members Present: Agrawal (ChE); Allen (Arch); Boyd (Stu. Servcs); Clough (President); Hall* (Bio); Horton (GTRI); Jayaraman (Mgt); Kahn (CEE); Mark (CoC); Swank (GTRI); Telotte (LCC); Uzer (Phys.); Wardi* (ECE); Warren (EDI); Welch* (GTRI); Alexander (Staff Rep); Michaels (G. Stu); Massey (U. Stu); Abdel-Khalik (SoF). [* Outgoing 2001-2002 Board members]


Members Absent:  Chameau (Provost); Evans (GTRI); Marr (Psy); Henry (OSP); Peterson (ECE)


Visitors:  May (Pres. Office); McMath (Provost Office); Rary (Legal) 


  1. Gisele Welch (Chair) opened the meeting at 3:00 PM and invited the President to comment on matters of interest to the Georgia Tech community.  The President commented:

a.       Excellent incoming freshman class with average SAT of 1366 and GPA of 3.8; size of freshman class is on target; however, enrollment has increased because of enhanced retention in upper classes and increased graduate admissions. [Bob McMath is examining the data to understand the reasons for increased enrollment]

b.      GT (entire university system) has been asked to “hold back” 2% of current year’s budget for non-instructional programs; effective budget cut (<2%) may be absorbed without impacting the various units.  Another budget cut is possible because of uncertainty in the State’s budget; hopefully, it will be handled without impacting personnel or slowing down our momentum. 

c.       Research revenues continue to be strong; significant increases in NIH budget; NSF budget may double; GT is well positioned in areas of increased funding such as homeland security. 

d.      President, together with Dr. Gary May and Grad student body president Alan Michaels, will participate in a National Academy study on “Engineer of 2020.”

e.       Facilities construction on schedule; stadium will open on time -- additional renovation to increase capacity to 55,000 will be done before 2003-04 season; construction of new Computing building on Ferst Drive will begin next year; graduate family housing (Callaway and Burge; oldest part of our infrastructure) will be addressed next year; Callaway will be replaced by a new 400 unit complex.  Students have been notified; Hemphill unit used for graduate housing will be converted to undergraduate housing as soon as new grad housing is brought on line.


The President was asked if the incoming freshman class average scores referenced above pertain to “admitted” or “attending” students. He indicated that they are for the attending students; they are among the highest for public institutions – only two other schools in that range: UC-Berkeley and William and Mary.


2.      The Chair asked for approval of the minutes of the July 23rd, 2002 meeting of the Executive Board; minutes were approved without dissent. (Attachment #1)


3.      The Chair called on Ms. Sissie Rary of the Legal Department to present an overview of “Export Controls” in light of the Provost’s memorandum dated July 22 (Attachment #2).   Ms. Rary defined the various terms and processes involved in export controls.  She indicated that the Provost’s memorandum was motivated by the definition of the term “deemed export,” which implies that an export of technology or source code is “deemed” to take place when released to a foreign national within the U.S. This may impact students from “restricted” countries (identified in the Provost’s memo). The Registrar’s office has prepared a list which identifies students by country of origin, and major.  The intent is not to discriminate based on nationality, but to make people aware of the export law requirements.   Copies of the slides used in the presentation are attached (# 3).


May asked if the deemed export definition, which exempts public domain information, applies to graduate students performing research.  Rary responded that there may be issues, if the student is working on research not yet published.  Agrawal asked how to handle “entities” which may be covertly formed by restricted countries.  Rary indicated that this is beyond the scope of what we are required to do.  Telotte asked if units should be given a list of restricted items in their respective discipline to track rather than tracking students or colleagues.  Rary indicated that the list is available on the web.  Clough asked if any University has been “caught up” in this rule during the past ten years.  Rary indicated that she is not aware of any and that, except for a handful, the majority of schools ignore these rules.  Welch asked if the purpose is to simply increase awareness of this issue; Rary responded affirmatively and re-iterated that we should not overreact.  Ms. Rary encouraged the faculty to call the Office of Legal Affairs with any questions they may have relating to an export issue.  The Chair thanked Ms. Rary and indicated that this item will be placed on the agenda for the October 8th, 2002 meeting of the General Faculty.


4.      Welch called on Dr. McMath to present a proposed change in the Faculty handbook section dealing with “Extra Compensation” for continuing education activities.  Instead of the salary-based formula described in the current handbook, the following statement is proposed:  “The compensation rates for instructional hours of continuing and executive education programs are established by the unit chair or director to be appropriate and competitive with the market.  These rates require yearly approval from the Provost’s office.”


Agrawal asked if the intent of dropping the salary-based formula is to allow higher compensation.  McMath responded by stating that the intent is to allow competitive rates to encourage faculty to participate in such activities within the GT continuing education program, rather than through consulting.  Mark asked if the State imposes an upper limit on such rates of compensation; McMath indicated that no such limits are imposed.  Horton indicated that the proposed wording is limited to continuing education activities and that there are ongoing discussions at GTRI in which extra compensation may be offered for other research-related activities.  McMath suggested that Horton discuss this matter with GTRI management and put forth recommended wording changes incorporating such activities for consideration by the Provost.


5.      The Chair called on Bob McMath to discuss the backlog of cases under consideration by the Student Honor Committee.  McMath indicated that upon the recommendation of the current Committee chair (Vito, ME), the committee will be expanded by establishing additional subcommittees and/or appointing alternates to the current members.  The aim is to work through the backlog of cases before the end of the current fall term.  Once the backlog is cleared, time limits for the review process will be established in accordance with the recommendations of the Academic Misconduct Review Committee; McMath indicated that the chair of that committee (Cheryl Contant) has agreed to serve as chair of the Student Honor Committee.  Efforts are underway to recruit members to serve on the subcommittees; McMath expects to have a roster of additional faculty and student members within a week.  He requested expeditious consideration and approval of the proposed members by the Executive Board; it was proposed that this be done by an E-Mail ballot upon receipt of the proposed list.  This was agreed to without dissent. 


In response to a question by Massey, McMath re-iterated the goal of working through the backlog of cases before the end of the current fall term.  Welch inquired about the difficulties faced in the past with the quorum requirements.  McMath indicated that the committee/subcommittees will have enough members and alternates to assure a quorum at all meetings; there may be one or two alternates for each committee member. 


6.      The Chair presented the proposed agenda for the joint meeting of the Academic Senate and General Faculty Assembly to be held on September 17, 2002 (Attachment 4).  She pointed out that there will two main items on the agenda, namely reports by the Institute Post-Tenure Review Oversight Committee, and the Academic Misconduct Review Committee. The proposed agenda was approved without dissent. 


7.      The Chair discussed the procedure for electing the 2002-03 Chair and Vice-Chair for the Board.  She indicated that, preferably, the nominees should have completed at least one year of service on the Board, and requested that nominations, including self-nominations, be E-Mailed to the Secretary of the Faculty no later than Tuesday August 27, 2002.  The Secretary will conduct an E-Mail ballot to elect the Chair and Vice-Chair.  The results will be reported at the September 24th meeting.  The procedure was agreed to without dissent.


8.      The Chair called on Abdel-Khalik to discuss the Committee Liaison assignments for next year.  It was requested that members complete the assignment preferences form distributed at the meeting.  The assignments will be made based on these preferences and will be reported before the next meeting.  


9.      The Chair requested approval of a request submitted the Institute Graduate Committee and the Institute Undergraduate Curriculum Committee for the following faculty members to be re-appointed to serve on the Study Abroad Subcommittee:


  Carole Moore, History, Technology and Society

Yves Berthelot, Mechanical Engineering


The request was approved without dissent.  It was pointed out that approval for a third subcommittee member will be requested as soon as a suitable candidate is identified by the GC and the UCC.


10.  The Chair called on Abdel-Khalik, who stated that based on the procedure previously established by the Board, it is recommended that Dr. Minami Yoda (ME) be appointed to fill the un-expired term [2002-04] of Dr. Andrew Peterson on the Institute Graduate Committee.  Dr. Peterson has been elected to the Executive Board and is, therefore, ineligible to continue on the Graduate Committee.    The appointment was approved without dissent.


11.  The Chair called for any other business. 


a.       The President stated that a search committee chaired by Chuck Donbaugh is nearing completion of its search for candidates for the newly-created position of “Director of Campus Security,” who would be reporting directly to the President.  The search has been narrowed to five candidates, who will be invited for interviews.  Additionally, a new position for “Director of Emergency Preparedness,” who will be reporting to the Director of Campus Security will be filled after the Director of Campus Security is appointed. 

b.      Bob McMath indicated that the Institute Post-Tenure Review Oversight Committee is still working out some minor details for the proposed changes to the PTR process which will be presented at the September 17 meeting of the Academic Senate.  In response to a question as to whether or not these changes will be implemented during this year’s review, McMath indicated that the Deans prefer to do so.  However, that will depend on the timing of the process since some departments have already started the process based on the current procedure.


12.  The Chair closed the meeting at 4:10 PM; the group moved to the Aderhold room for an informal reception for incoming, continuing, and departing members from lat year’s Board.


Respectfully submitted,


Said Abdel-Khalik

Secretary of the Faculty

August 21, 2002; Corrected August 26, 2002


Attachments (Distributed at the meeting and to be attached to the archival copy of the minutes)


  1. Minutes of the July 23, 2002 meeting of the Executive Board.
  2. Export Control Act Compliance (Memo by Dr. J-L Chameau, dated July 22, 2002)
  3. Export Controls (Presentation by Ms. Sissie Rary, Legal department).
  4. Proposed Agenda for September 17 Joint Meeting of GFA & AS.