Academic Services Committee
Minutes of October 15, 1999 Meeting
Members Present: Carole Colatrella (IAC); Stephanie Dilocker (Grad Rep.); Miriam Drake (Dean, Library); Don Frank (Exec Bd Liaison); Michael Kelly (GTRI); Nancy Green Leigh (ARCS); Jonathan Miner (UG Rep); John Papastavridis (COE); Spencer Rugaber (CoC); Edward Thomas (PHYS), Deborah Turner (MGT) (for Goutam Challagalla, (MGT)
The serials review is planned to take place in early 2000. In January, the library will divide up the serials subscriptions by call number and send appropriate lists to school chairs and directors. Additional forms asking users to evaluate the significance of all titles will be appended (one form for each title); Miriam Drake passed out copies of a sample form. Lengthy discussion within the committee pointed out the need for interdisciplinary areas (i.e., Urban Planning) to work with the unit's library information consultant to establish appropriate call number lists for program review. Faculty were particularly concerned that decisions not be made solely by administrators but that the faculty in all disciplines should be offered the opportunity to provide input concerning the use of particular titles. Information from this review process will be collected by the library by the end of February. The library staff will collate results in March and expects to begin canceling unneeded subscriptions in April.
Miriam Drake indicated that the library will also consult electronic data from Document Delivery requests, noting citations from faculty publications, as well as considering the impact factor of journals for particular fields. She encouraged faculty and unit chairs to work closely with library information consultants in preparing and completing the serials review. In response to a question from Nancey Green Leigh, Miriam Drake indicated that although some serials will no longer be purchased, other titles will be added to the collection.
In response to John Papastavridis' question regarding whether the library can remain open for more days and longer hours during breaks, Miriam Drake explained that days and hours were determined largely by when the campus was open, cost of staffing, and the percentage of the campus population likely to use the building or the collection during break periods.
Many present agreed that electronic access to the catalog and to services did alleviate the need to keep the library open during certain periods, at least for users who were comfortable relying on electronic modes. Miriam Drake indicated that such electronic access will be expanded for students as well as for faculty in the coming years. Information consultants should be asked about the procedure for a Georgia Tech user to obtain a GALILEO password for off-campus electronic access to this service.
Building on Nancey Green Leigh's suggestion that the serials review should be explained remarked that the procedures for the impending serials review should also be published in The Whistle and the library website so as to inform the entire campus about the procedures. He also recommended that there be a review period for the faculty after the results are tabulated.
Spencer Rugaber asked about the possibility of research information being distributed automatically to library users. Such services and their attendant costs, which can be significant, have been considered by the library, but at this time there are no plans to purchase such services.
The committee adjourned, agreeing to meet next during the spring semester.