Academic Services Committee

Minutes of February 27, 2002



Members Present: Ron Bohlander (GTRI), Nancey Green Leigh (Arch), Jerry O’Brien (CoS), Ronnie Roberts (ChE), Carol Colatrella (LCC)


Members Absent: Lynn Fountain (GTRI), Joseph Hoey (Acad AFF), Maureen Kilroy (GS&R), Beth Carey (EAS/GS)


Visitors: Richard Meyer (Dean of Libraries)


1.       Nancey Green Leigh, Chair, called the meeting to order at 10:00 a.m.

2.       After being introduced by the Chair, Dean Meyer discussed with the committee plans to reduce the annual cost of periodicals and renovation plans for Library West-Commons area.  The issues discussed include:


·         The Library’s budget has not kept pace with the rising cost of periodical subscriptions.  If not controlled, expenditures for journals and periodicals will soon leave no funds in the budget for acquisition of books and other materials.

·         Moving to online subscriptions for journals and periodicals would reduce costs; however, the Library will seek input from the faculty about which subscriptions are required and how they should be made available before moving in that direction.  So far, most responses from faculty have been positive and a resolution supporting the change of online subscriptions was passed at the General Faculty meeting held on February 26, 2002.

·         Many publishers are digitizing all volumes of periodicals they have published and have or soon will have online copies available.  Current issues of most journals and periodicals are now available both in print and online formats.  Some publishers would like to quit printing and publish only online.

·         The Library is seeking ways to improve the user interface to electronic documents as well as search tools.

·         Unlike printed copies of periodicals that are assumed to be available for future use because the Library has stored them, there is some concern that online versions may not be available in the long term. This risk has been considered by the Library and seems to be minimal in light of a number of archival services that have come into existence.  The GT library is assessing possible future roles it might have in electronic archiving of selected holdings.

·         Plans have been developed for renovation of the Library West-Commons (LWC) area. These plans include adding 100 computers for accessing online materials.  The three help desks in the Library would be restructured and included in the LWC.  Both Library and OIT personnel would staff one help desk and provide support for the computer facility.  This would minimize problems of staff answering questions outside their area of expertise.

·         Dean Meyer indicated West-Commons renovation should be tied to construction of the Innovative Resource Learning Center.  Committee members indicated the Academic Services Committee would support the linked funding of these projects and would like to help develop and make a recommendation to the Executive Board.  The committee will work with Dean Meyer on this.  There is an opportunity to help the pendulum swing toward greater emphasis on excellence in shared resources and infrastructure.


3.       Nancey Green Leigh reported to the committee that Les Saunders has been asked to survey peer institutions and provide a report indicating how classrooms on their campuses are scheduled and funds budgeted for classroom improvements.  This information will be used to develop a committee recommendation for classroom maintenance and improvements.

4.       Minutes for the January 2002 meeting of the Committee were approved.

5.       The next meeting is scheduled for 9:00 a.m. on March 27, 2002.

6.       The meeting was adjourned at 11:00 a.m.



Respectfully submitted,

Jerry O'Brien, Secretary