Academic Services Committee

Minutes

January 7, 2007

 

Members Present:  Bill Ballard (Exec. Board), Jeffrey Donnell (ME)(Chair), Linda Cabot (OIT), Nancy Green Leigh (CRP), Margaret Loper (GTRI), Judith Norback (ISyE), Myrtle Turner (GTRI), Jane Weyant (CoE), and Burt Finney (substituting for Alex Wang, SGA)

 

Others Present:  Carol Pulliam, General Manager of the Georgia Tech Cable Network (GTCN), and Miles Edson from Housing

 

Members Absent:  Jim Sowell (PHYS)

_____________________________________________________________________________

 

1.        The meeting came to order at 3:35 pm on January 7, 2007, in room 202 of Tech Tower. 

 

2.        Carol Pulliam and Miles Edson gave an overview of GTCN.  The following points were made:

·         109 channels go into OIT (including the Campus Recreation Center, the library, etc.) and the residence halls (Housing).  Residence hall service is paid through the students’ housing fees.

·         Dish (not Comcast or DirectTV) is the provider of the 109 channels.  Georgia Tech has a contract with them which is renewed once a year.

·         Fifteen of the channels are in other languages.  Housing works with Phil McKnight in the School of Modern Languages on this.

·         There is a specific process for requesting a change in the channels.  It is described in the programming proposal (included below.)

·         Every year a resident survey is conducted.  For example, past results have shown that Comedy Central and movies are very popular.

 

3.        Carol Pulliam and Miles Edson requested a note of support or approval for their program from the Academic Services Committee.

 

4.        Members were emailed the programming proposal for review, and a statement of approval was approved in an electronic vote.  The statement and the proposal are included below.

 

5.        The meeting was adjourned at 4:15 p.m.

 

Respectfully submitted,

Judith Norback

 

 

 

 

 

 

 

 

 

 

 

The Georgia Tech Academic Services Committee

 

A Statement of Approval for

The Georgia Tech Cable Network’s

Policies and Procedures, January, 2007

 

 

On January 18, 2007, Carol Pulliam, General Manager of the Georgia Tech Cable Network (GTCN), appeared before the GT Academic Services Committee to give an overview of GTCN’s newly formalized statement of Policies and Procedures, which appears below.  The Committee was invited to review and comment on this statement, and was asked to provide formal approval of this statement. 

 

Having reviewed the attached Policy and Procedure Statement for GTCN, we view the policies and procedures presented there as reasonable and fair. 

 

January 22, 2007

 

 

Jeffrey Donnell (ME)

Chair

Bill Ballard (GTRI)

Linda Cabot (OIT)

Nancey Green Leigh (AICP)

Margaret Loper (GTRI)

Judith Norback (ISyE)

James Sowell (Phys)

Myrtle Turner (GTRI)

Alex Wang (SGA)

Jane Weyant (CoE)


                                GEORGIA INSTITUTE OF TECHNOLOGY

RESIDENTIAL TELEVISION SERVICES

 

OVERVIEW

 

The Georgia Institute of Technology’s cable plant is split into two components; Residential and Non-Residential service. The Georgia Tech Cable Network (GTCN) provides Residential service to the residence halls (i.e. residential buildings). GTCN is a Direct Broadcast System operated and funded by the Department of Housing, a Division of Auxiliary Services.

 

The Office of Information Technology manages the Non-Residential component of the cable plant. OIT provides service to non-residential and academic buildings on campus.

 

GTCN POLICY

 

I.          Scope & Purpose

 

This policy applies only to GTCN’s residential service. Its purpose is to establish criteria regarding how programming shall be approved, the criteria used to determine it, and authority over the network. This policy is intended to reflect the mission statements of the Division of Auxiliary Services and Department of Housing.

 

II.        Goals

 

GTCN’s primary audience is made up of students living in the residence halls. Our goals are to offer quality entertainment, campus information, academic support services, and contribute to the Institute’s multicultural learning environment.

 

III.             Authority for Residential Network

 

The Department of Housing provides funding for television services through the collection of Housing fees. GTCN’s general manager administers the programming and operation of the residential network. In conjunction with GTCN’s programming manager, the general manager is responsible for channel selection, allocation of resources, and administrative oversight.

 

The network operates in accordance with the policy set forth for the system and abides by the contract between the Georgia Institute of Technology and GTCN’s service provider. 

 

IV.       System Capacity

 

A 750 MHz video distribution system sends programming signals to 31 residential buildings. The majority of channels carry satellite-delivered programming that is contracted through a programming provider. Channels are selected from bulk programming packages outlined in the contract. GTCN also airs programming from VHF/UHF antennas for the reception of HDTV and locally available, off-air programming (ABC, CBS, FOX, NBC, TBS, and The CW formerly UPN).

 

GTCN reserves the right to use some bandwidth/channels for testing and other purposes.

 

V.         Overall Lineup

 

The overall lineup includes two categories:  Main and International

 

(A)       Main Lineup

 

1.         Entertainment, Informational/News, Sports, Public Interest and HDTV Channels

 

GTCN’s general and programming managers decide these channels based on the factors listed below:

 

            a) Channels comparable to cable service in the Atlanta area

            b) Contractual and regulatory obligations

c) Survey of residence hall students – The survey will be conducted every two years.

            d) Input from the Residence Hall Association

            e) Residence hall student demographics

            f) Recommendations by GTCN’s Programming Advisory Board

 

  1.1      Main Lineup Changes - Only channel additions are eligible for consideration. An approved change would be done annually at the time of contract renewal.  Please see the procedures section for requesting a channel addition.

 

2.         Originating Channels (Channels 16, 20 & 21)

 

Three channels are based at GTCN’s headquarters in the Wardlaw building, and offer a variety of programming including movies funded by the Residence Hall Association, prerecorded material and live events.

 

a) Channel 16 - Events and activity announcements

b) Channel 20 – Live broadcast of Tutor-Vision and educational programming supplied on DVDs. Channel 20 serves as a resource for academic departments and programming can be scheduled to fulfill educational needs.

c) Channel 21 – Movies, campus-produced programming and       prerecorded material (DVD format)

 

Responsibility for airing programming lies with GTCN’s programming and general managers.  For details on submitting content, please see the requirements for prerecorded material listed in the procedures section.

 

3.         Pay-Per-View & Special Events Channels (Channels 18 & 19)

 

Two channels are designated for short-term programming (i.e. channels or programming aired daily or weekly) and pay-per-view events. The Office of Information Technology oversees programming on these channels. However, OIT works in conjunction with GTCN for airing Pay-Per-View events. Please refer to the procedures section for PPV events to make a request. Students, educators or representatives from campus organizations can reserve these channels on a first-come, first-served basis.

(B)       International

 

The channel lineup represents major programs of study offered by the School of Modern Languages. The lineup also reflects the demographics of Georgia Tech’s residence hall population and provides viewers with a global perspective. GTCN staff and the School of Modern Languages determine this category’s channel lineup.

 

A review of the lineup is conducted yearly by GTCN’s general manager and chair of the School of Modern Languages. GTCN will not be held responsible or required to make substitutions for channels dropped by its programming supplier.

 

The following channels will not be eligible for changes unless authorized by the School of Modern Languages:

 

 

TV5

TV Japan

MTV Spanish

NTV

German TV

Art Global

Phoenix

Telemundo

Dubai Satellite

CCTV

Univision

Arirang

ATV

CNN Espanol

Discovery Espanol

 

 

 

 

 

 

 

 

 

 

 

 

PROCEDURES

 

The following sections outline the procedures necessary to request a channel, a pay-per-view event, and the submission requirements for prerecorded material.

 

1.         CHANNEL REQUESTS (Main Lineup)

 

1.1       Rules & Responsibility

 

Channel allocation is at the sole discretion of the Housing Department/GTCN, and is restricted to channel additions and programming offered by GTCN’s service provider.

 

To request an addition, please follow these instructions after reviewing 1.2, 1.3, and section 2 on channel eligibility including the criteria used to evaluate a proposal:

 

1.2       Required Form

 

a)         Complete a programming proposal. Proposals are available online at http://www.gtcn.gatech.edu/requests/Programming Proposal.pdf

b)         Adding a channel may require funding. The requesting party should contact GTCN to determine the approximate cost of the channel addition. It could take several weeks for GTCN to provide an estimate.

c)         If funding is needed to add a channel, it must be available when the proposal is submitted.

d)         Proposals must be submitted in-person to GTCN’s main office, and be made according to the timetable listed in 1.3. The office is located in Suite F-47 on the field level of the Wardlaw Building, 177 North Avenue.

           

An initial review will be conducted by GTCN’s programming manager, and proposals meeting the above guidelines will be forwarded to GTCN’s programming advisory board for further consideration.

 

There is no guarantee that once a proposal has been received, it will be accepted or implemented the same year. A new proposal will be required to initiate a review for the following year.

 

1.3       Timetable for Requests (Main Lineup)

 

All proposals and funding must be submitted to GTCN no later than February 1st for implementation on August 1st. A proposal may take GTCN up to eight weeks to research. Therefore, the requesting party should plan ahead and submit a proposal in advance of the February deadline. Meeting the deadline does not guarantee a proposal will be reviewed in the spring. The proposal is one step in the process and there can be delays.

                                   

 

2.         CONSIDERATION OF REQUESTS

 

            2.1       Programming Advisory Board

 

A programming advisory board will convene annually in late spring to review proposals with GTCN’s general and programming managers. Members may serve renewable one-year terms and will be representatives from the following areas:

 

Housing Department – Professional Staff (2 members)

Office of Information Technology (1 member)

Residence Hall Association (1 member)

Residence Hall Students (3 members with one representative from each of these residential areas: undergraduate housing, graduate housing, and family housing)

 

2.2       Selection Criteria for Board Members

 

A.        Responsibilities of a Programming Advisory Board                                                          Member

 

1.   Serve as a member on a committee (board) that will offer recommendations to GTCN regarding channel additions

 2.  Serve as a liaison with the general campus community

 3.  Commitment to serve a minimum of a one-year term

 4.  Commitment of time to:

a)         Prepare for regularly scheduled meetings

b)         Attend meetings as scheduled

c)         Maintain communication with his/her own area of representation

 

 

B.         Desirable Qualifications

 

1.   Interest in and commitment to improving residential life and the    activities overseen by the member’s respective area

2.   Evidence of ability and opportunity to interact with broad segments of the campus community.

3.   Connection to or involvement in the campus community

 

C.       Selection Process

 

GTCN staff will ask the RHA, Housing Director and Associate Vice Provost for Information Technology to appoint qualified members to serve on the Programming Advisory Board. 

 

 

            2.3       Criteria for Main Lineup Changes (Policy section V, A - 1.1)

 

Only channel additions will be considered. The proposed channel must be offered by the Institute’s programming supplier.  Decisions made to add a channel will include but not be limited to the criteria listed below:

 

a) Bandwidth/channel capacity

b) Cost

c) Contractual obligations

d) Technical issues including maintenance of equipment and hardware costs

e) Availability of programming elsewhere

f) Demand – Survey (1.c)

g) Academic benefit to residents. If the request is made by an academic entity; the number of students living in residence halls who are enrolled in the classes taught by the requesting faculty member should be stated; guesses and estimates should not be submitted.

 

Proposals must be made according to the timetable referenced in section 1.3.

 

            3.         PAY-PER-VIEW PROCEDURES

 

            There are special arrangements that need to be made prior to the execution of a   pay-per-view event. Please be advised of the following requirements.

 

A.        Estimates/Technical Requirements

 

The requesting party should contact GTCN as soon as possible before the event’s airdate to inquire about technical requirements, cost of programming and potential schedule conflicts. Since GTCN has a commercial account with a programming supplier, the cost will be considerably different from one quoted for residential service.

 

B.         Funding

 

Funding by Requester must be available at the time of the request.

 

 

C.         Programming Proposal

 

            A programming proposal will need to be completed and payment information submitted no later than 14 days before the scheduled event. A programming proposal is available online at: http://www.gtcn.gatech.edu/requests/Programming Proposal.pdfSubmission of a proposal does not guarantee a PPV event will air.

 

 

3.1       Special Events

 

Special events can be requested by faculty or staff for educational and other uses. Channels and programming that can be aired on a daily or weekly basis are considered special events. OIT oversees these types of requests. The contact person is Bill J. Naivar, Jr., Video Manager, Academic Research & Technologies, Office of Information Technology. His office is located in the Rich Building, Room 117. Phone: (404) 894-3114.

 

4.         PRERECORDED MATERIAL

 

            A programming proposal must be submitted to GTCN for review. The proposal    should be signed and will identify the producer or program source, format,       running time and title. Georgia Tech students, faculty and staff are eligible to submit programming if they are:

 

a)         Enrolled as undergraduate or graduate students

b)         Faculty currently teaching at the Institute

                                    c)         Staff currently employed at the Institute

 

Note: Submission does not guarantee that the content will be broadcast.

4.1       Programming/Content must be in the DVD format and played at GTCN’s Wardlaw/headend facility for transmission to the residential buildings.

4.2       All DVDs submitted must have the appropriate licensing and clearance agreements.  No material will be aired which would constitute a copyright infringement or an invasion of privacy. GTCN does not allow the use of copyrighted material without written permission of the copyright holder - this includes music, photographs, written material, video clips, etc.

 a) A GTCN Program License and Clearance Authorization form must be submitted/signed along with the DVD. You can find the form at the web address listed below:

http://www.gtcn.gatech.edu/requests/GTCN Program License and Clearance Authorization.pdf

4.3       GTCN will not knowingly air content that is in violation of law or
regulation. If it becomes established that such content is being aired, GTCN will withdraw the broadcast from distribution.

4.4       GTCN will not air material which is obscene or indecent as defined by the            following:

http://www.fcc.gov/cgb/consumerfacts/obscene.html

a)         Depicts or describes, in a patently offensive way, sexual conduct specifically defined by applicable law; 

b)         An average person would find that the material presented when taken as a whole, specifically appeals to the prurient interest in sex; and,

c)         Taken as whole, lacks literary, artistic, political or scientific value.

4.5       GTCN will not air advertising by or on behalf of legally qualified   candidates or programs used for solicitation purposes.

4.6       Programs will be scheduled at GTCN’s discretion. Decisions will be made            on a first-come, first-served basis.

4.7       GTCN is not responsible for damaged or lost DVDs.

4.8       Hold Harmless clause - All users offering programming shall agree, as a condition of the cablecast, to indemnify and hold harmless the Board of           Regents, its employees and its agents from all loss, liability and damage             arising out of or caused by the cablecast of the user's program.

4.9       Technical Standards

a)         All DVDs submitted shall have at least ten seconds of continuous black signal prior to the start of the program and fifteen seconds of continuous black after the end of the program. The length of the program must be precisely identified as to minutes and seconds.

b)         There shall be no breaks (blank spaces for commercial insertion) in the program.

c)         All recordings must exhibit audio levels that can be reproduced without distortion and shall be free from extraneous noise.

d)         All recordings must meet National Television Systems Committee (NTSC) television standards as set forth by the Federal Communications Commission (FCC) for broadcasting and microwave transmissions.