Academic Services Committee

Minutes of January 23, 2002



Members Present: Ron Bohlander (GTRI), Lynn Fountain (GTRI), Joseph Hoey (Acad AFF), Nancey Green Leigh (Arch), Jerry O’Brien (CoS), Maureen Kilroy (GS&R), Ronnie Roberts (ChE)


Members Absent: Mark Richards (Exec. Bd. Liaison), Carol Colatrella (LCC), Beth Carey (EAS/GS)


Visitors:  Robert McMath (Vice Provost for Undergraduate Studies), Les Saunders (Director of Capital Planning & Space Management) and Louise Barnett


1.       Nancey Green Leigh, Chair, called the meeting to order at 10:00 a.m.


2.       Minutes for the November 2001 meeting of the Committee were approved.


3.       Robert McMath, Les Saunders and Louise Barnett gave a presentation on classroom scheduling, availability, utilization and condition.  Some of the key points of the presentation were:


·         President Clough has appointed an ad-hoc Classroom Advisory Committee chaired by McMath.  Two members of the Academic Services Committee are members of the Classroom Advisory Committee; namely Nancey Green Leigh and Jerry O’Brien.

·         Improvements have been made in classroom scheduling and utilization; however, problems with accommodating classes in available rooms with required technology remain.  The shortage of adequately sized classrooms will continue to be a problem in the short-term particularly next Fall Semester because of increased enrollment and demolition of the Hightower lecture hall.  If available in time, classrooms and lecture halls in the new ES&T building will provide some relief this fall.

·         Additional classrooms and lecture halls in the ES&T, Klaus, College of Management, Global Learning Center and Undergraduate Learning Center buildings will provide relief as these buildings come on-line during the next few years.

·         Restrictions associated with funds used to construct the IBB and MARC buildings prevent use of rooms in these buildings for scheduled classes.  Rooms were leased from IPST and Auxiliary Services for Fall Semester 2001; however, the Auxiliary Services lecture hall will probably not be leased again because of problems which developed.

·         The formula used by the Board of Regents suggests Georgia Tech under utilizes small classrooms compared to other Universities in the system.  However, the formula also indicates Georgia Tech has the highest utilization rate for large classrooms and lecture halls.  Les Saunders’ group is conducting a detailed analysis of classroom utilization on campus and will soon release a report. The committee voted to invite Les Saunders to present the results of this report as well as recommendations based on those studies at the March meeting of the committee this academic year.

·         Many small classrooms are not scheduled by Space Planning so they are not always aware when these rooms are used for academic activities.  This lack of data contributes to the apparent under utilization of small classrooms.  Methods and processes for more effectively acquiring this utilization data need to be developed and implemented.

·         Although $250,000 is supposed to be available annually from the Georgia Tech Foundation for classroom improvements these funds have not been provided the past two years.  Georgia Tech may request funding from the Board of Regents for classroom improvements.  Classroom improvements should also be a category in the capital campaign.


4.       The next meeting is scheduled for 10:00 a.m. on February 27, 2002.  Dean Meyer will be the guest.


5.       The meeting was adjourned at 11:00 a.m.





Respectfully submitted,

Jerry O'Brien, Secretary