Student Activities Committee Minutes
I. Call to Order :
Present: Brent Carter
(Faculty member, chair), Mary-Frances Panettiere
(Faculty member), Tom Morley (Faculty member), Danielle McDonald (Student
Affairs, secretary), Justin Evans (USC representative), Sang Min Jeong (Joseph) (GSS representative),
Absent: Chris Jarrett (Faculty member), Sang Min Jeong (Joseph) (GSS representative), Daniel Baldwin (Faculty member)
Approval of Minutes of
Justin Evans moved and Joseph Jeong seconded the motion to approve the minutes.
III. Old Business
No Old Business
Approval of JCOC Policy
Ø Reorganized the Policy from three policies into one.
Ø Clarified that students from allied or affiliated Institutions could be involved in GT student organizations if they pay student activities fees to GT. (This was added to reflect SGA constitution
Ø Added sexual orientation to non-discrimination policy
Ø Changed eligibility requirements to say that students are eligible for participation as defined by the GT Student Handbook (that way if the handbook qualifications change, JCOC policy will automatically reflect that)
Ø Added requirement that constitutions include procedures for selecting and removing advisors
Ø Added additional document requirements for Publications and Sports Clubs (already require these, needed it in writing)
Ø Changed time frame for submitting charter applications and charter deadlines and length of pending status
Ø Gave IFC, Panhellenic, and NPHC the sole authority to charter social fraternities and sororities
Ø Clarified and added precharter suspension and termination clauses
Ø Clarified that all student organizations must follow all Institute, state, local policies and laws
Ø Added that spouses of GT alumni, faculty, staff, and students are eligible for membership in an organization
Ø Added who is the arbitrator and mediator of Constitution Interpretation
Ø Included new Conduct Code for Disciplinary Procedures for Student Organizations
Ø Added that JCOC may suspend a charter
Ø Added that two years of inactivity will result in automatic revocation of a charter
Ø Clarified Revocation Process
Ø Added Policy on how Organizations and Greeks are notified of Policy changes
Brent Carter made a motion to amend the policy to Article II Section 1 C7 read that amendments should take effect upon approval by SAC and that amendments to constitutions for the purpose of abiding by policy changes become effective when JCOC approves them subject to SAC approval
Danielle McDonald said that she was having legal look into whether faculty of affiliated institutions could serve as advisors to organizations.
Joseph moved and Justin seconded the motion to approve JCOC policy changes with the additional changes stipulated above and with the caveat that if legal gave a decision regarding faculty of affiliated institutions that the new JCOC policy would reflect this recommendation.
(Since that time, Kate Wasch in legal has advised that faculty of affiliated institutions may not serve as advisors to GT student organizations because they are not covered by Tech insurance.)
It was recommended that the secretary start sending SAC minutes to the JCOC chair
It was also recommended that there be an informational session offered on the new policy and that a new Constitution Checklist be created.
Meeting adjourned at .